InkuPlay UG (haftungsbeschränkt)

Chief of Staff, Executive Assistant to the CEO

InkuPlay UG (haftungsbeschränkt)

full-time

Posted on:

Location Type: Hybrid

Location: Biesenthal • Germany

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Salary

💰 €55,000 - €65,000 per year

Job Level

Lead

About the role

  • Management & Board Support / Executive support
  • Structuring, planning and prioritizing the CEO's and executive management's daily work
  • Calendar management including coordination of calls, events and meetings
  • Preparing and following up on meetings, including agendas, presentations, minutes and follow-ups
  • Supporting confidential matters and strategic decision-making processes
  • Setting up and maintaining management routines (weekly/monthly reviews, OKRs, KPI tracking)
  • Monitoring ongoing processes, deadlines and key commitments (including partner/league obligations)
  • Preparing decision papers, reports, analyses and executive briefings
  • Ensuring smooth information flow between executive management and the organization
  • Professional internal and external correspondence
  • Liaising with teams such as Content, eSports, Sales, Partner Management and Talent Management
  • Communicating with sponsors, agencies, leagues, partners, service providers and potential investors
  • Preparing, coordinating and tracking important stakeholder meetings
  • Contributing to (and, depending on experience, owning) projects such as team launches, marketing campaigns, sponsorships, events or product developments
  • Researching, analyzing and synthesizing relevant information from the eSports and gaming industry
  • Supporting contract and document management (coordination, version control, follow-ups)
  • Structuring digital filing systems and tools (e.g. Notion/Drive/Asana)
  • Creating presentations and materials for internal and external meetings
  • Supporting the organization of events or tournament participation
  • Handling ad-hoc tasks to allow executive management to focus on strategic issues

Requirements

  • Several years of experience as an Executive Assistant, assistant to executive management, Junior Chief of Staff, Business Operations, Project/Program Management or similar
  • Strong skills in organization, prioritization and communication — clear, decisive and solution-oriented
  • Proactive mindset: you identify bottlenecks before they arise and follow up thoroughly
  • High discretion and professionalism when handling confidential information
  • Confident with tools (Google Workspace/Microsoft 365, calendars, Slack, Notion/Asana/Trello or similar)
  • Excellent German and good English
  • Nice-to-haves: eSports/gaming experience, sponsorship/partnering, investor/board setup experience, contract/documentation routines
Benefits
  • 100% remote position
  • Close collaboration with executive management & shareholders
  • Dynamic, innovative working environment within the international eSports ecosystem
  • Flexible working hours within the requirements of the role
  • Insights into business decisions and growth strategies
  • Fair compensation according to the duration of the assignment
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementmeeting preparationreport preparationKPI trackingcontract managementproject managementevent organizationstakeholder managementinformation analysispresentation creation
Soft Skills
organizationprioritizationcommunicationproactive mindsetdiscretionprofessionalismsolution-orienteddecisivenessattention to detailcollaboration