HR Coordinator
Ingenovis Health
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteSalary
💰 $20 - $25 per hour
Job Level
Mid-LevelSenior
About the role
- Serve as the initial point of contact for employees seeking HR assistance via phone or email
- Address and resolve a verity of HR-related inquiries promptly and accurately
- Enters and maintains employment data within the HRIS and electronic filing systems including but not limited to on and off boarding, employee updates such as location changes, assistance with time keeping updates, and process employee status changes such as promotions, transfers, and terminations.
- Serve as a point of contact for HR-related inquiries from cross functional teams, providing timely and accurate information or escalating issues when necessary.
- Participates in process improvements and contribute to the development of resources and training materials for employees
- Assist with audits as needed to maintain accurate records and keep systems up-to-date
- Retrieves electronic mail for the department and distributes or completes accordingly
- Assists in employment verifications and requests for all populations-former, current and future employees, communicates with requestors
- Assists in preparing subpoenas and submits responses, and communicates with attorney offices as needed for all populations-former, current and future employees
- Prepares ad hoc field staff requests for requests such as Jury Duty Letters, BON Letters and TN Visa Letters
- Assists with administering and maintaining the 401K Retirement Plan for internal and field employees including required compliance reporting and testing as well as responding to day to day general 401K inquiries.
- Support new hire and open enrollment benefits enrollment process and assist employees with inquiries related to benefits offerings
- Collaborate with benefits providers to resolve issues and ensure timely processing of benefits-related tasks
- Oversees the maintenance of benefit records for all employees in applicable systems
- Serves as the first point of contact for employees with questions pertaining to benefits
- Determines approval or denial of qualifying life events and communicates outcome to employee, third party vendors and carriers
- Processes weekly insurance deduction audit to control the organization’s financial risk
- Administers general FMLA and ADA communications as they pertain to benefits continuation and document in appropriate systems
Requirements
- Prior experience, in a healthcare staffing environment or related experience
- Associate or Bachelor degree, preferred
- PHR, SPHR, SHRM-CP or SHRM-SCP preferred
- High standards of professionalism and presence when engaging all levels of employees with a commitment to the strictest levels of confidentiality
- Strong team collaborator and ability to work with employees at all levels
- Excellent communication skills, including active listening, practicing empathy, sensitivity and inclusion
- Unparalleled organizational skills and ability to multi-task, prioritize competing priorities and meet deadlines
- Strong sense of urgency, required
- Ability to thrive in a fast-paced team, in an ever-changing environment, with a lot of ambiguity and opportunity
- Experience working in Microsoft, Workday, and ADP, preferred
- Ability to maintain a calm and professional demeanor during high stress situations
- Ability to develop and maintain business relationships
- Ability to use tact, discretion, and independent judgment to analyze and resolve work problems
Benefits
- health
- dental
- vision
- FSA/HSA
- company-paid life insurance
- 401K with discretionary match
- paid time off
- paid parental leave
- tuition reimbursement
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
HRISemployment data managementbenefits administrationFMLAADAauditingemployee verificationcompliance reportingprocess improvementtimekeeping updates
Soft skills
professionalismcommunicationactive listeningempathyorganizational skillsmulti-taskingprioritizationsense of urgencyrelationship buildingdiscretion
Certifications
PHRSPHRSHRM-CPSHRM-SCPAssociate degreeBachelor degree