Accounts Payable Specialist
Infravision
full-time
Posted on:
Location Type: Hybrid
Location: Austin • Texas • United States
Visit company websiteExplore more
Tech Stack
About the role
- Review, code, and enter a high volume of vendor invoices into the accounting system with high accuracy.
- Perform three-way matching (Purchase Order, Receiving Report, and Invoice) to ensure consistency and resolve any discrepancies.
- For service-based invoices, ensure that invoice amounts and terms align with the approved Purchase Order (PO) before processing.
- Prepare and execute weekly payment runs via ACH, wire transfers, and checks.
- Act as the primary point of contact for vendor inquiries, reconcile monthly statements, and maintain updated vendor files (including W-9s).
- Assist the accounting team with month-end closing tasks, including accruals and account reconciliations.
- Assist in the preparation and filing of annual 1099 forms.
- Act as the primary administrator for the corporate card platform (Brex), issuing new cards and setting spend limits.
- Review all credit card transactions daily to ensure they are assigned to the correct General Ledger (GL) codes, departments, and projects.
- Perform monthly reconciliations of the corporate credit card statements against the GL to ensure the balance sheet is accurate.
- Follow up with cardholders to collect missing receipts and ensure all spending adheres to the company’s Travel & Expense (T&E) policy.
Requirements
- Associate / bachelor’s degree in accounting / finance preferred.
- 3+ years in a dedicated Accounts Payable role.
- Direct experience managing corporate credit card programs is highly preferred.
- Clear understanding of the relationship between the Balance Sheet and P&L as it relates to accrual accounting.
- Proficiency in ERP systems (NetSuite, a plus).
- Experience with expense management tools.
- Ability to firmly but professionally enforce expense policies with employees at all levels, including executives.
Benefits
- Competitive salary and benefits.
- Equity Ownership.
- Participate in the Company’s employee share option plan.
- Flexible work arrangements for a harmonious work-life balance.
- Collaborative and energizing environment.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
vendor invoice processingthree-way matchingaccount reconciliationsaccrual accountingpayment processingexpense managementfinancial reportinggeneral ledger codingmonthly reconciliations1099 preparation
Soft Skills
communicationproblem-solvingattention to detailorganizational skillsprofessionalisminterpersonal skillsenforcement of policiescollaborationtime managementadaptability
Certifications
associate degree in accountingbachelor's degree in finance