Infinity Constellation

Personal Assistant

Infinity Constellation

full-time

Posted on:

Location Type: Remote

Location: United States

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About the role

  • Keep personal and family calendars running smoothly—avoiding conflicts and staying ahead of key dates, appointments, and events.
  • Coordinate schedules across professional and personal commitments, including school activities, family obligations, and special occasions.
  • Manage bills, utilities, and subscriptions to keep things organized and on track.
  • Maintain a trusted list of go-to contacts—vendors, service providers, and contractors—and handle ongoing coordination and communication.
  • Oversee deliveries and ensure household logistics are handled with minimal disruption.
  • Coordinate all aspects of personal and family travel including flights, accommodations, transportation, and experiences.
  • Track and optimize loyalty programs, points, and rewards to get the most value out of travel plans.
  • Plan and manage celebrations, gifts, and experiences that feel thoughtful and personalized.
  • Research and secure tickets for events and experiences, handling all logistics behind the scenes.

Requirements

  • 2+ years in roles like Personal Assistant or Administrative Assistant, with a solid foundation in scheduling, travel planning, and household coordination.
  • Builds trusted relationships, communicates clearly, and works smoothly with both internal teams and external contacts.
  • Proficient in Google Workspace, Microsoft Office, project management tools, CRMs, and communication platforms—using tech to stay organized and efficient.
  • Proactive, detail-oriented, and discreet. Anticipates needs, solves problems quickly, and keeps things running with care and professionalism.
Benefits
  • Full medical, dental, and vision insurance coverage.
  • 401k retirement plan.
  • Short-term and long-term disability coverage.
  • Life insurance.
  • Generous paid time off (PTO) policy, including paid sick time and company holidays.
  • Opportunities to expand your skill set and advance your career across varied technologies and industries.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
schedulingtravel planninghousehold coordinationproblem solvingorganization
Soft Skills
communicationrelationship buildingproactivityattention to detaildiscretion