Infinity Constellation

Executive Assistant

Infinity Constellation

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $55,000 - $85,000 per year

About the role

  • Keep communication flowing by managing inboxes, drafting messages, and ensuring timely follow-ups with a polished, professional tone.
  • Help maintain strong, trusted relationships by being responsive, and reliable.
  • Manage dynamic and often shifting calendars, making sure time is spent where it matters most and that priorities stay on track.
  • Serve as a go-to resource for day-to-day support, from coordinating meetings and travel to handling logistics.
  • Track progress on key initiatives, follow up on next steps, and help executives stay ahead of deadlines.
  • Look for opportunities to refine workflows and processes, using tools and tech to boost efficiency and reduce friction.
  • Juggle multiple tasks with care and precision, ensuring nothing falls through the cracks.
  • Handle expenses, invoices, and light reporting to keep financial details organized and up to date.

Requirements

  • 4–7 years providing high-level support in roles like Executive Assistant, Administrative Assistant, or Office Manager.
  • Some experience guiding or mentoring others, with a focus on sharing knowledge and building a strong team culture.
  • Comfortable using tools like Google Workspace, Microsoft Office, project management platforms, communication tools, CRMs, and financial systems to streamline work and boost efficiency.
  • Strong communicator and natural problem-solver who brings good judgment, a proactive mindset, and professionalism to everything you do—always with a high level of care and discretion.
Benefits
  • Full medical, dental, and vision insurance coverage.
  • 401k retirement plan.
  • Short-term and long-term disability coverage.
  • Life insurance.
  • Generous paid time off (PTO) policy, including paid sick time and company holidays.
  • Opportunities to expand your skill set and advance your career across varied technologies and industries.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft skills
communicationreliabilityresponsivenessproblem-solvingproactive mindsetprofessionalismcarediscretionmentoringteam culture