inBeat Agency

Talent Acquisition Operations Manager

inBeat Agency

full-time

Posted on:

Location Type: Remote

Location: South Africa

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About the role

  • Own the administration of Ashby (inBeat ATS) and Loxo (AAG CRM/ATS) — configuration, workflows, permissions, and data hygiene
  • Maintain data integrity across both platforms, ensuring accurate candidate records, pipeline stages, and requisition data
  • Provide first-line technical support for any ATS/CRM issues or permissions updates
  • Identify and implement process optimisations through automation and workflow improvements
  • Build and maintain functional reports and dashboards in Ashby & Loxo on fortnightly, monthly, and quarterly cadences
  • Create recruitment metrics covering pipeline health, time-to-fill, source effectiveness, and funnel conversion
  • Deliver executive dashboards for leadership visibility into hiring progress
  • Develop comprehensive Sourcing Strategy Workbooks for every new role briefed into the TA team
  • Include Boolean filters, target company lists, EVP-driven messaging templates, and screening frameworks
  • Maintain a template library for recurring role types to accelerate future searches
  • Coordinate interview scheduling systems for high-priority roles across the Group of Companies
  • Manage the complex systems for multi-stakeholder panels, calendar alignment, and candidate communications
  • Track interview completion and ensure data from feedback and interviewers is usefully tracked for improvements
  • Set up and maintain Slack channels for hiring managers, interviewers, and stakeholders on active searches
  • Keep our Vacancy Tracker and Job Description folders 100% up to date in Notion
  • Create, Document & Implement processes, maintaining the TA team's knowledge base
  • Support the Head of Talent on employer branding and recruitment marketing initiatives
  • Assist with careers page content, social media, and recruitment campaigns
  • Coordinate logistics for employer brand events and gather brand assets

Requirements

  • 3-5 years of experience in recruitment coordination, TA operations, or People operations
  • ATS/CRM administration experience — ideally with Ashby, Loxo, Greenhouse, or Lever
  • Notion proficiency (or similar documentation tools) — you'll live in here
  • Advanced spreadsheet skills — you can build reports, pivot tables, and analyse data with ease
  • Exceptional organisational skills — you thrive on managing multiple priorities without dropping balls
  • Obsessive attention to detail — data accuracy matters to you
  • Clear communication — you can coordinate across teams and keep everyone informed
  • Tech-savvy — you pick up new systems quickly and enjoy optimising how things work
Benefits
  • Unlimited Time Off & Sick Days
  • Flexible working hours
  • Fully remote (with the possibility to work from anywhere)
  • Global team pods & Meetups (meet & work with creatives from all around the world)
  • High opportunity for growth!
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
ATS administrationCRM administrationdata integrity managementBoolean filteringreport buildingdata analysisprocess optimizationworkflow improvementrecruitment metricssourcing strategy development
Soft Skills
organizational skillsattention to detailclear communicationmulti-taskingcoordinationtechnical supportproblem-solvingcollaborationtime managementadaptability