ImmigrationJobs

Operations Business Analyst – West Coast

ImmigrationJobs

full-time

Posted on:

Location Type: Remote

Location: California • United States

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Salary

💰 $65,000 - $85,000 per year

About the role

  • Support operational projects aimed at improving processes, efficiency and workflow across teams, including accounting, legal and tech functions.
  • Assist in developing and maintaining standardized processes and documentation
  • Help coordinate cross-functional initiatives involving legal teams, global vendors, and operations
  • Assist with project management reporting and stakeholder communications.
  • Track project progress and follow up on deliverables
  • Provide administrative and coordination support to the Operations leadership team
  • Support scheduling, prioritization, and execution of key operational initiatives
  • Prepare both client and internal-facing reports, presentations, and business reviews
  • Help manage global vendor relationships, contracts, and internal documentation
  • Work closely with internal legal teams and global vendors in multiple countries to clarify billing questions and correct data issues
  • Assisting with the review, and organization of billing-related data for timely submission to our accounting team
  • Supporting the identification and resolution of billing discrepancies and data issues
  • Assisting with reconciliation of legal team time, fees, and related billing data
  • Run regular reports and follow up on missing or unclear billing information.
  • Maintaining organized billing records and documentation

Requirements

  • Bachelor’s Degree (Accounting, Business, or related field preferred)
  • Foundational understanding of accounting principles and/or data analytics
  • Strong written and verbal communication skills with both internal stakeholders and clients
  • Excellent attention to detail and organizational skills
  • Comfort working with spreadsheets and basic business systems
  • Comfort working with IT systems and a desire to use them to improve processes
  • Professional demeanor and willingness to learn in a fast-paced environment
  • High level of professionalism, discretion, and confidentiality
  • Coursework or Internship experience related to accounting operations or data analytics, academic, or entry-level exposure to billing, accounting, or audit
  • Strong Excel skills
  • Interest in global professional services, legal immigration, or accounting operations environments and a willingness to work with people from many countries and cultures
  • Experience supporting leadership or working in an executive support capacity in team-based or client-facing roles
  • Familiarity with process improvement or operations-focused roles
Benefits
  • paid time off and paid holidays
  • medical, dental, vision, and life insurance coverage
  • health savings and flexible spending accounts to help offset healthcare and dependent care expenses
  • multiple retirement plan options (401k & Roth 401k)
  • access to an employee assistance program
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
accounting principlesdata analyticsExcelbilling data managementproject managementprocess improvementdocumentationreport preparationdata reconciliationorganizational skills
Soft Skills
communication skillsattention to detailorganizational skillsprofessionalismdiscretionconfidentialitywillingness to learnteam collaborationclient-facing skillsadaptability
Certifications
Bachelor’s Degree in AccountingBachelor’s Degree in Businesscoursework in accounting operationscoursework in data analytics