Assist with invoice payment lifecycle for purchase orders created in the Central Office system.
Investigate and resolve issues in relation to customer accounts receivables.
Oversee import of inbound invoices and remediate any import failures.
Complete data entry and management of electronic invoices sent via other transition methods, (email, fax) into the IllFonic Central office system.
Resolve Invoiced Not Received (INR) line exceptions.
Work with supplier and customer to validate goods receipt to complete invoice match.
Resolve invoice cost line exceptions by following IllFonic pricing thresholds and policies, working with supplier and customer to complete invoice match.
Work with Data and Technology teams to fix root cause of invoice exception issues to prevent future issues.
Routinely follow up on Received Not Invoiced (RNI) purchase order lines with suppliers, manually entering invoices into IllFonic system when appropriate or working with the procurement team to cancel sales orders/purchase orders to resolve RNI.
Review and manage vendor statements to ensure IllFonic and supplier are in sync with outstanding payables.
Pay cycle administration and releasing payments to the suppliers for matched POs in terms.
Process reconciliations and Accounts Receivable (AR) adjustments in relation to customer accounting.
Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared.
Handle Tier 2 escalations from customers and/or suppliers on Accounts Payable / Accounts Receivable (AP/AR) issues for all IllFonic customers.

Requirements

Relevant degree preferred.
2 or more years of relevant experience required.
Accounts Payable /Accounts Receivable experience required.
Strong Excel skills required.
Experience working within ERP systems preferred.
Strong organization skills and ability to manage multiple ongoing tasks desired.
Ability to communicate effectively, both written and verbal.

Benefits

Medical, Dental, and Vision
Supplement Life Insurance, AD&D Coverage, STD, and LTD coverage
Paid Time Off: 17 PTO days and 10 company holidays
401(k) Retirement Plan: Employer matching to support your future financial goals
Employee Assistance Program: Free support services for you and your household

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

invoice payment lifecycledata entryaccounts receivableinvoice matchingreconciliationsExcelAccounts PayableAccounts Receivable adjustmentsvendor statement managementinvoice exception resolution

Soft Skills

strong organization skillseffective communicationability to manage multiple tasks

Certifications

relevant degree