IGT

Executive Assistant

IGT

full-time

Posted on:

Location Type: Office

Location: Reno • Nevada • United States

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Salary

💰 $44,990 - $96,845 per year

About the role

  • Provide dedicated support to the Senior Vice President of Supply Chain Operations.
  • Maintain and coordinate complex calendars across multiple time zones.
  • Screen and prioritize incoming communications, including email, phone calls, mail, and voicemail.
  • Draft, edit, and manage correspondence, presentations, and reports.
  • Prepare meeting agendas, capture detailed notes, distribute action items, and follow up to ensure timely completion.
  • Organize internal and executive-level meetings, including logistics and presentation materials.
  • Arrange domestic and international travel, including flights, accommodations, and detailed itineraries.
  • Prepare, submit, and reconcile expense reports accurately and in a timely manner.
  • Compile, analyze, and present data for reports, dashboards, and executive presentations using Excel and PowerPoint.
  • Assist with purchase orders, invoicing, and coordination with vendors and suppliers.
  • Maintain office supply inventory and coordinate equipment upkeep.
  • Coordinate activities between departments and external partners to ensure timely execution of requests.

Requirements

  • Associate’s degree required; Bachelor’s degree in Business Administration, Supply Chain Management, or a related field preferred.
  • Minimum of 5 years of experience supporting senior-level executives, preferably within a global organization.
  • Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
  • Exceptional organizational, time management, and prioritization skills.
  • Ability to manage multiple priorities and adapt quickly to shifting deadlines.
  • Strong attention to detail with an analytical mindset.
  • Excellent written and verbal communication abilities.
  • Professional demeanor with excellent phone and interpersonal communication skills.
  • Ability to work independently with minimal supervision and make informed decisions.
  • Proven ability to troubleshoot and resolve administrative issues efficiently.
  • High level of professionalism, discretion, and sound judgment.
  • Comfort working across multiple time zones and with global teams.
  • Positive, forward-thinking attitude with the ability to anticipate executive needs.
Benefits
  • health, dental, and vision insurance
  • life, accident, and disability insurance
  • tuition reimbursement
  • paid time off
  • wellness programs
  • 401(k) Savings Plan with Company contributions

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
calendar managementcorrespondence managementdata analysisexpense report reconciliationpurchase order processinginvoicingreport preparationpresentation managementlogistics coordinationtravel arrangement
Soft skills
organizational skillstime managementprioritization skillsattention to detailanalytical mindsetwritten communicationverbal communicationinterpersonal communicationindependent decision-makingprofessionalism
Certifications
Associate's degreeBachelor's degree in Business AdministrationBachelor's degree in Supply Chain Management