IFS Institute

Staffing and Scheduling Specialist

IFS Institute

full-time

Posted on:

Location Type: Remote

Location: Illinois • United States

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Salary

💰 $60,000 - $70,000 per year

Job Level

Lead

About the role

  • Oversee schedules for all North American training programs, ensuring consistency, clarity, and reliability across systems
  • Align trainer availability, preferences, and capacity to support effective, sustainable, and well-balanced staffing decisions across programs and events
  • Manage staffing assignments for Lead Trainers, Assistant Trainers, and other IFS-I events, ensuring timely updates to trainers and internal stakeholders
  • Maintain and optimize scheduling systems, documentation, tracking tools, and shared calendars to ensure accuracy, transparency, and operational efficiency
  • Partner with Talent Management , Admissions, Operations, and Finance teams to support annual and long-range staffing strategies, forecasting, modeling, and scenario planning
  • Represent Talent Management in Staffing & Scheduling Meetings, contributing insight, coordination, and follow-through
  • Serve as a key communication bridge between trainers, Talent Management, and cross-functional teams, ensuring clear, timely , and respectful information flow regarding schedules, changes, logistics , and priorities
  • Strengthen trainer and staff experience and engagement through proactive communication, coordination of Staff-to-Staff surveys and feedback tools, and responsiveness to trainer and team needs
  • Provide staffing and logistical support to other IFS-I and Talent Management events

Requirements

  • 3–5+ years of experience in scheduling, operations, program coordination, talent management, or related field
  • Bachelor’s degree required or equivalent professional experience
  • Demonstrated experience managing complex scheduling, staffing, or logistical systems
  • Strong project management skills, including planning, execution, tracking, and communication
  • Experience working cross-functionally in a collaborative organizational environment
  • Ability to handle confidential information with discretion and professionalism
  • Experience supporting training programs, coaching organizations, healthcare, education, or nonprofit environments preferred
Benefits
  • Building and supporting a diverse workforce
  • Equal opportunity employer
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
schedulingoperationsprogram coordinationtalent managementproject managementlogistical systemsstaffingforecastingscenario planningcommunication
Soft Skills
collaborationdiscretionprofessionalismproactive communicationcoordinationresponsivenessengagementclaritytransparencyinsight
Certifications
Bachelor’s degree