IFS Institute

Recruitment

• Oversee schedules for all North American training programs, ensuring consistency, clarity, and reliability across systems
• Align trainer availability, preferences, and capacity to support effective, sustainable, and well-balanced staffing decisions across programs and events
• Manage staffing assignments for Lead Trainers, Assistant Trainers, and other IFS-I events, ensuring timely updates to trainers and internal stakeholders
• Maintain and optimize scheduling systems, documentation, tracking tools, and shared calendars to ensure accuracy, transparency, and operational efficiency
• Partner with Talent Management , Admissions, Operations, and Finance teams to support annual and long-range staffing strategies, forecasting, modeling, and scenario planning
• Represent Talent Management in Staffing & Scheduling Meetings, contributing insight, coordination, and follow-through
• Serve as a key communication bridge between trainers, Talent Management, and cross-functional teams, ensuring clear, timely , and respectful information flow regarding schedules, changes, logistics , and priorities
• Strengthen trainer and staff experience and engagement through proactive communication, coordination of Staff-to-Staff surveys and feedback tools, and responsiveness to trainer and team needs
• Provide staffing and logistical support to other IFS-I and Talent Management events

Staffing and Scheduling Specialist

Program Manager

• Lead the creation, design, and successful launch of new educational programs
• Manage the development and delivery of new IFS Continuity Programs
• Supervise a Digital Content Specialist
• Collaborate closely with the Marketing and Communications team
• Formulate and manage comprehensive program budgets and timelines
• Evaluate and authorize opportunities for new programs

Manager

• Support the President/Founder and Vice President in organizing and advancing projects
• Serve as a project manager and integrator for special projects
• Translate high-level goals into actionable projects
• Craft executive summaries, presentations, and updates
• Represent the organization as a point of contact for external partners
• Establish project templates and workflow tools for project tracking

Staffing and Scheduling Specialist

Program Manager

Special Projects Manager