IDC

Event Project Manager, US

IDC

contract

Posted on:

Origin:  • 🇺🇸 United States

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Salary

💰 $4,000 - $5,000 per month

Job Level

Mid-LevelSenior

About the role

  • Lead kickoff and ongoing calls with sponsors to align on goals and expectations
  • Translate business objectives into activation strategies across digital and in-person events
  • Collaborate with audience development to support sponsor-targeted attendee recruitment
  • Coordinate executive dinners, roundtables, and curated networking experiences
  • Manage sponsor involvement in speaking opportunities, panels, and brand activations at summits (in-person)
  • Deliver high-touch customer service and build long-term sponsor relationships
  • Track KPIs, gather post-event feedback, and report ROI metrics to sponsors
  • Manage expectations and liaise with sales team to ensure client satisfaction
  • Manage onsite logistics including venue, floor plans, AV, client activations and event branding
  • Work with internal and external teams to coordinate agendas
  • Prepare and maintain comprehensive event documents: event checklist, welcome packages, run-of-show, hotel checklists, supplier contracts, etc. within budget
  • Travel to summit events (approximately 4x a year, within the U.S.) and work directly with clients to greet them, ensure their lead app scanners are setup and coordinate 1:1 meetings
  • Handle post-event tasks: final stats, financial reconciliations and reporting, photos to clients, testimonials, and debrief calls
  • Ensure sponsor visibility and seamless coordination to create an excellent delegate and sponsor event experience
  • Sample Events You'll Support
  • Regional CIO Summits (Example: NYC, Chicago, Texas Triangle, SF Bay Area)
  • Custom, single-sponsor executive roundtables and private dinners in key cities
  • Virtual round tables & client webinars
  • National virtual events

Requirements

  • 5+ years of experience in event management and/or project management, partner/client relations, or B2B sponsorship delivery
  • Stellar verbal and written communication skills (English fluency required). Fluency in Spanish would be considered an asset, but not required.
  • Charismatic, people-first approach; able to lead confidently and build trust with clients
  • Project management mindset: organized, schedule-driven, and detail-obsessed
  • Experience with CRM, event tools, MS Teams, Zoom, Monday.com and task tracking platforms
  • Self-starter with the ability to work independently while staying aligned with virtual teams
  • Bonus: Proficiency in Spanish and/or French is a strong asset but not required
  • Bonus: Experience working in IT, B2B tech, or corporate events is highly valued