Corporate Travel Consultant
Internova Travel Group
Shipping Administrator
ICAP Employment Solutions
full-time
Posted on:
Origin: • 🇬🇷 Greece
Visit company websiteJob Level
JuniorMid-Level
About the role
- Support the Spare parts Department with administrative tasks and computer literacy.
- Maintain and organize files, records, and documentation in both physical and digital formats.
- Monitor and follow up on daily operational activities to ensure smooth workflow.
- Prepare and compile reports, presentations, and correspondence as required.
- Accurately input client inquiries and supplier quotations into the software system.
- Manage office supplies and coordinate procurement of goods and services.
- Liaise with clients, suppliers, and internal teams to ensure timely communication and task completion.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Assist in the preparation of contracts, agreements, and other formal documents.
- Support internal audits and ensure compliance with company policies and procedures.
- Provide general administrative support to management and project teams.
Requirements
- Maintain and organize files, records, and documentation in both physical and digital formats.
- Monitor and follow up on daily operational activities to ensure smooth workflow.
- Prepare and compile reports, presentations, and correspondence as required.
- Accurately input client inquiries and supplier quotations into the software system.
- Manage office supplies and coordinate procurement of goods and services.
- Liaise with clients, suppliers, and internal teams to ensure timely communication and task completion.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Assist in the preparation of contracts, agreements, and other formal documents.
- Support internal audits and ensure compliance with company policies and procedures.
- Provide general administrative support to management and project teams.
- Bachelor’s degree in Maritime Studies.
- Minimum 2 years work experience in an administrative role in the shipping industry.
- Excellent command of English.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Strong attention to detail, analytical thinking and time management.
- Effective communicative and interpersonal skills and team-playing spirit.
- Commitment to goal achievement and positive results.
- Additional foreign language and further shipping industry experience considered an asset.
