Accounts Payable Clerk
Huntress
full-time
Posted on:
Location Type: Remote
Location: United States
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Salary
💰 $55,000 - $65,000 per year
Job Level
About the role
- Monitor daily corporate card activity, audit expenses against our Travel & Expense Policy for compliance, and follow up with employees for missing receipts and documentation
- Review and code all flight and hotel transactions on the back end. Ensure that trips are assigned to the correct GL accounts and department codes before triggering the export to NetSuite
- Learn the Zip procurement workflow to act as the primary backup for the Accounts Payable Specialist, helping to process vendor invoices and maintain the flow of approvals.
- Monitor Zip for procurement-related expenses to ensure all purchases have accompanying receipts and documentation. Proactively nudge employees to upload missing files to ensure data is audit-ready before the NetSuite export
- Assist in collecting W-9 tax forms and verifying vendor information during onboarding to ensure a clean and compliant database for year-end reporting
- Manage the "push" of data from Brex, Navan, and Zip into NetSuite, resolving any sync errors or mapping discrepancies that arise during the export process
- Ensure all Brex, Navan, and Zip data is finalized, coded, and exported by monthly deadlines and identify outstanding items for accrual purposes
- Act as the first point of contact for the team on Slack regarding travel bookings or expense questions, providing a high level of internal customer service
Requirements
- 1+ years of experience. We are open to recent graduates or those with an administrative background who have a high aptitude for software
- You don't need to be a NetSuite expert, but you should understand the "flow" of data and how a selection in one system impacts the records in another
- Very comfortable with Microsoft Excel and Google Sheets
- You’re the type of person who notices when a department code is slightly off or a receipt doesn't match a transaction amount
- Strong written and verbal skills for professional, friendly "nudges" to employees who have outstanding expenses or coding tasks
- Ability to manage recurring tasks and meet deadlines consistently in a remote environment, especially during the month-end close window
- Ability to effectively manage multiple projects and priorities with demanding timeframes
Benefits
- 100% remote work environment - since our founding in 2015
- Generous paid time off policy, including vacation, sick time, and paid holidays
- 12 weeks of paid parental leave
- Highly competitive and comprehensive medical, dental, and vision benefits plans
- 401(k) with a 5% contribution regardless of employee contribution
- Life and Disability insurance plans
- Stock options for all full-time employees
- One-time $500 reimbursement for building/upgrading home office
- Annual allowance for education and professional development assistance
- $75 USD/month digital reimbursement
- Access to the BetterUp platform for coaching, personal, and professional growth
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
data managementexpense auditingvendor invoice processingdata codingfinancial reportingtax form verificationdata exportsync error resolutionproject managementdeadline management
Soft skills
attention to detailcommunicationcustomer serviceorganizational skillstime managementproblem-solvingadaptabilitycollaborationproactive approachprofessional writing