Senior Executive Assistant
HubSpot
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteSalary
💰 $82,400 - $123,600 per year
Job Level
Senior
About the role
- Manage their daily calendar and global travel needs, handling all incoming/outgoing meeting requests.
- Coordinating a high volume of meetings with senior external stakeholders.
- Manage sensitive information with discretion and provide support for high-priority projects and strategic initiatives.
- Provide proactive support, seeing around corners, predicting upcoming roadblocks and helping your executive navigate seamlessly through.
- Support in the preparation of All Team meetings and team offsites - this may include ownership of the agenda, managing logistics and pulling content together.
- Process expense reports, open purchase orders, coordinate payments, and manage relationships with external vendors.
- Collaborate with a team of HubSpot Executive Assistants, acting as a mentor for more junior team members and supporting cross-team backup support / broader company initiatives.
Requirements
- Proven track record of success providing administrative support in a high-performing, fast-paced, global environment.
- Experience supporting senior leadership and managing multiple stakeholders.
- High level of professionalism, acting as a representative of their executives and HubSpot in all internal and external interactions.
- Remarkable drive, bias for action, and enthusiasm for exceptional customer service, no matter how large or small the request.
- Ability to effectively prioritize and manage the needs of multiple stakeholders, across multiple channels of communication.
- Outstanding organizational skills.
- Exceptional written and oral communication skills; capable of interaction with employees at all levels of HubSpot, including executives, as well as guests and external contacts.
- The capacity to thrive with ambiguity while prioritizing tasks in response to unexpected changes in priorities/requests.
- Ability to take a proactive approach to tasks and be comfortable working with minimal instruction and guidance; impeccable attention to detail.
- Flexible and able to handle ad hoc issues that may arise outside of core business hours.
- Availability to travel, approximately 20% of the time to support executive onsite needs.
- A passion for HubSpot’s commitment to our culture and goal of creating exceptional employee experiences.
Benefits
- Health insurance
- 401(k) matching
- Flexible work hours
- Paid time off
- Remote work options
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft skills
administrative supportprofessionalismcustomer serviceorganizational skillswritten communicationoral communicationproactive approachattention to detailflexibilityability to prioritize