Hotel Equities

Executive Assistant

Hotel Equities

full-time

Posted on:

Location Type: Hybrid

Location: Edmonds • Washington • United States

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Salary

💰 $90,000 - $100,000 per year

About the role

  • Manage the CEO’s complex calendar, ensuring optimal prioritization of meetings, travel, and strategic commitments.
  • Provide thoughtful email management, drafting communications and help prioritize incoming correspondence.
  • Prepare briefing materials, agendas, and follow-ups for meetings with investors, owners, partners, and leadership teams.
  • Coordinate travel arrangements and itineraries for executive engagements.
  • Assist in advancing key initiatives between the CEO, CFO, VP of Operations, and other leadership team members.
  • Help track and coordinate enterprise initiatives with our affiliated hospitality brand partner.
  • Support leadership meetings, board interactions, and internal strategy sessions with preparation and follow-up.
  • Assist with communications and materials for hotel ownership partners and investors.
  • Coordinate investor updates, meeting logistics, and presentation materials.
  • Help maintain high-touch relationships reflective of our hospitality-driven culture.
  • Support company culture initiatives, leadership events, and internal engagement programs.
  • Assist with communications and planning for leadership conferences, retreats, and company gatherings.
  • Serve as an ambassador of our servant leadership culture, helping reinforce our values throughout the organization.
  • Maintain high standards of organization, documentation, and communication across executive activities.
  • Help manage special projects across departments assigned by the CEO.
  • Identify opportunities to improve internal processes and efficiency.
  • Utilize modern productivity tools and platforms to streamline executive workflows.
  • Demonstrate curiosity and initiative in exploring AI and emerging technologies that can improve efficiency, organization, and communication within the company.

Requirements

  • 5+ years supporting senior executives or leadership teams
  • Experience in hospitality, hotel management, or commercial real estate strongly preferred
  • Prior experience interacting with investors, ownership groups, or board-level stakeholders is a plus
  • Exceptional written and verbal communication skills
  • High level of discretion, professionalism, and judgment
  • Strong organizational ability with meticulous attention to detail
  • Ability to anticipate needs and proactively solve problems
  • Comfort managing multiple priorities in a fast-moving environment
  • Strong relationship skills with a genuine hospitality mindset
  • Technologically savvy, with openness to leveraging AI and emerging tools.
Benefits
  • Health, vision and dental insurance
  • 401(k)
  • Vacation
  • Cell Phone Allowance
  • Paid Holidays
  • Discount programs for shopping, travel, tickets and more.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementemail managementbriefing preparationtravel coordinationproject managementprocess improvementpresentation preparationdocumentationcommunication
Soft Skills
written communicationverbal communicationdiscretionprofessionalismorganizational abilityattention to detailproblem-solvingrelationship managementinitiativecuriosity