Administrative Assistant
Ho-Chunk, Inc.
full-time
Posted on:
Location Type: Office
Location: Omaha • New York • United States
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About the role
- Practices, supports, and upholds the Mission, Vision, and Values of WarHorse Gaming, LLC.
- Provides administrative support to assigned departments.
- Greets visitors and notifies staff of arrivals and business purpose.
- Operates office equipment including copiers, fax machines, computers, and multi-line phone systems.
- Manages incoming and outgoing communications (phone calls, emails, faxes) and distributes appropriately in a timely manner.
- Ships and mails correspondence and packages.
- Orders and maintains office and pantry supply inventory.
- Organizes, maintains, and updates physical and electronic filing systems.
- Works closely with multiple departments to complete assigned tasks.
- Addresses questions and concerns, ensuring timely follow-up or referral to appropriate personnel.
- Builds and maintains professional relationships with clients, team members, and vendors.
- Maintains a clean, organized, and professional work area at all times.
- Conducts phone calls on behalf of departments as needed.
- Coordinates conference room scheduling and meeting setups, including audiovisual equipment and food and beverage services.
- Prepares reports, presentations, and meeting materials.
- Records and distributes meeting minutes while maintaining confidentiality.
- Composes and edits correspondence, memos, reports, and procedures as required.
- Serves as liaison between departments, vendors, and guests.
- Maintains calendars and internal/external contact directories.
- Arranges travel accommodations and, when required, entertainment arrangements.
- Conducts research and collects information per management requests.
- Assists with special event planning.
- Performs other duties as assigned.
Requirements
- Associate degree in a related field or equivalent experience preferred
- Two (2) years of administrative support experience preferred (hospitality or legal office experience a plus)
- Excellent organizational skills and strong attention to detail
- Strong analytical and problem-solving abilities
- Proficiency in Microsoft Office Suite or similar software
- Working knowledge of company policies, procedures, and internal controls
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative supportfiling systemsreport preparationpresentation preparationcorrespondence compositionmeeting minutes recordingtravel arrangementsevent planningMicrosoft Office Suiteanalytical skills
Soft Skills
organizational skillsattention to detailproblem-solving abilitiescommunication skillsrelationship buildingtime managementconfidentialityteam collaborationcustomer servicemultitasking
Certifications
Associate degree