HMC Architects

CRM Data Coordinator

HMC Architects

full-time

Posted on:

Location Type: Hybrid

Location: Ontario • California • United States

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Salary

💰 $49,006 - $66,698 per year

About the role

  • Enter, update, and maintain CRM records for projects, pursuits, clients, partners, and employees.
  • Ensure accuracy and completeness of data by reviewing records with project and marketing teams.
  • Maintain consistent formatting, naming conventions, and supporting documentation in the CRM.
  • Track and resolve missing or incomplete data by coordinating with internal team members.
  • Assist with routine data audits, cleanup initiatives, and ongoing data quality improvements.
  • Run standard CRM reports and prepare data for Marketing and Business Development review.
  • Support recurring reporting schedules and updates.
  • Follow established CRM standards, workflows, and procedures; help document processes as needed.
  • Respond to routine CRM data requests and inquiries.
  • Collaborate with cross-functional teams to gather project and pursuit information.
  • Participate in CRM and process-related training.

Requirements

  • 02 years of experience in data entry, administrative support, marketing coordination, or a related role.
  • Strong attention to detail and accuracy when working with structured data.
  • Proficiency with Microsoft 365 (Excel, Word, Outlook, Teams).
  • Ability to follow defined processes and manage repetitive tasks efficiently.
  • Strong organizational, time management, and communication skills.
  • Exposure to CRM systems (Deltek or similar) preferred.
  • Experience in professional services (AEC, consulting, etc.) preferred.
  • Interest in marketing operations, business development, or data management preferred.
  • Detail-oriented, dependable, and able to work independently or collaboratively.
  • Willingness to learn new systems, processes, and best practices.
Benefits
  • Company paid wellness courses
  • On-site gyms (at select locations)
  • Access to financial advisors
  • Discounts to wellness platforms, gyms and more
  • LinkedIn learning access
  • Business development training
  • Supportive mentorship
  • Company-paid ARE study materials
  • Exam fees
  • Licensure completion bonuses
  • Comprehensive compensation package including full medical, dental, vision, time off and holidays above industry standard.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
data entrydata auditsdata quality improvementsCRM reportingdata management
Soft Skills
attention to detailorganizational skillstime managementcommunication skillsdependability