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About the role
- Own the full Accounts Payable flow: reviewing supplier invoices, processing payments, matching charges, reconciling statements, and handling supplier inquiries.
- Manage Accounts Receivable end-to-end: reviewing and sending invoices, monitoring aging reports, following up on overdue payments, and processing remittances.
- Calculate quarterly royalties for licensing partners and artists, generate and send invoices, process payments, and maintain accurate royalty records.
- Lead the Month-End Close process with a strong US GAAP mindset, including journal entries, reconciliations, and financial statement updates.
- Work daily with QuickBooks, Ramp, Excel, and Airtable to keep financial data clean, accurate, and up to date.
- Prepare and review P&L, Balance Sheet, and Cash Flow statements, partnering closely with the Finance Lead to spot anomalies and trends.
- Support sales tax monitoring and filings across US states, coordinating with external CPAs when needed.
- Prepare biweekly payroll for full-time and part-time employees.
- Build and maintain financial reports, budget vs. actuals, and spend analyses to support leadership decision-making.
- Improve internal workflows by testing automation and AI-powered tools to boost efficiency and accuracy.
Requirements
- 3+ years of hands-on bookkeeping or accounting experience, ideally in a startup or small business environment.
- You’re confident working with US GAAP and understand how it applies to growing companies.
- You’ve used QuickBooks in a real-world setting and feel at home navigating financial systems.
- Excel is your playground: lookups, pivot tables, and clean data don’t scare you.
- You’ve worked with bill pay tools (Ramp, Brex, Bill.com, or similar) — bonus points if you know Ramp.
- You’re comfortable communicating with suppliers and customers about invoices, payments, and documentation.
- Your English is professional and clear, both written and spoken (C1 level or higher).
- You’re organized, proactive, and take full ownership of your work — accuracy matters to you.
- You’re curious about improving processes and excited to experiment with automation and AI tools.
Benefits
- Fair market pay
- Remote, full-time job – work from the comfort of your own home!
- US-aligned schedule, with daily overlap between 9 am - 6 pm ET, plus a 1-hour lunch break 🍕
- Start-up culture, young team, no egos, no BS
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
bookkeepingaccountingUS GAAPfinancial statement preparationroyalty calculationpayroll processingfinancial reportingbudget analysisdata reconciliationautomation testing
Soft Skills
communicationorganizationproactivityownershipcuriosityattention to detailproblem-solvingleadershipcollaborationadaptability