Hiry Agency

Finance Manager – Ecommerce Agency

Hiry Agency

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $8 - $10 per hour

About the role

  • Own and maintain the weekly P&L, ensuring all income and expenses are accurately recorded and up to date.
  • Perform weekly reconciliation inside Xero, matching transactions and resolving discrepancies before they compound.
  • Prepare and send client invoices on time, following up firmly and professionally until payment is received.
  • Prepare and send candidate invoices, coordinating with the Talent Acquisition team to ensure billing accuracy.
  • Manage payment follow-ups across all outstanding invoices — nothing falls through the cracks.
  • Monitor and manage financial inboxes, triaging emails and responding or escalating with urgency and precision.
  • Track all incoming and outgoing payments, flagging anomalies immediately to leadership.
  • Maintain clean, organised records inside Xero and any supporting tools (Airtable / ClickUp / Notion).
  • Coordinate with the Customer Success and Talent Acquisition teams to align billing with active placements and contracts.
  • Produce weekly financial snapshots and summary reports for internal review.
  • Flag cash flow risks, overdue accounts, and irregularities proactively — don't wait to be asked.

Requirements

  • Strong written and spoken English — professional communication across all channels.
  • Proven experience working with Xero (non-negotiable).
  • Obsessive attention to detail — numbers must balance, always.
  • Experience managing invoicing workflows, accounts receivable, and financial reconciliation.
  • Comfortable managing multiple financial threads and deadlines simultaneously without losing accuracy.
  • Highly organised with strong inbox and task management habits.
  • Discreet and trustworthy when handling sensitive financial information.
  • Comfortable working remotely in a fast-paced, lean team environment.
  • Available during European business hours (CET).
  • Background in finance, accounting, bookkeeping, or a related field is a strong plus.
Benefits
  • Fully remote position.
  • Work with fast-growing DTC and eCommerce brands.
  • Structured systems and workflows.
  • Opportunity to grow within the company as the team expands.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
Xerofinancial reconciliationinvoicing workflowsaccounts receivablefinancial reportingcash flow managementrecord keepingtransaction matchingdiscrepancy resolutionfinancial analysis
Soft Skills
professional communicationattention to detailorganisational skillstask managementdiscretiontrustworthinessurgencyprecisionmultitaskingadaptability