Hireframe

Operations Assistant

Hireframe

full-time

Posted on:

Location Type: Remote

Location: Mexico

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About the role

  • Serve as the primary administrator for Paylocity, managing and maintaining employee records.
  • Ensure data integrity by regularly auditing the system for accuracy and updating employee information as needed.
  • Create and maintain reports, dashboards, and workflows in Paylocity to support HR initiatives and metrics.
  • Troubleshoot and resolve HRIS-related issues and work with Paylocity support as necessary.
  • Manage system upgrades and new feature rollouts, providing training to staff when needed.
  • Coordinate the onboarding process for new employees, including preparing offer letters, sending welcome packets, collecting necessary documents, and entering new hire information into the HRIS.
  • Ensure a smooth onboarding experience by scheduling orientation sessions, ensuring completion of new hire paperwork, and communicating with relevant departments.
  • Manage offboarding processes, including conducting exit interviews, deactivating system access, and processing final paperwork.
  • Ensure compliance with company policies and legal requirements during onboarding and offboarding.
  • Assist in maintaining HR compliance by updating employee files, tracking certifications, and monitoring adherence to policies.
  • Support the HR team with employee relations, benefits administration, and other HR-related functions as needed.
  • Collaborate with payroll to ensure accurate and timely submission of data, such as new hires, terminations, and changes in employee status.
  • Provide administrative support in areas such as maintaining employee records, responding to employee inquiries, and generating reports.
  • Identify opportunities for process improvement in HRIS administration and HR operations.
  • Work with HR leadership to optimize HR workflows using the Paylocity system, enhancing efficiency and employee experience.
  • Develop documentation and procedures for HRIS-related tasks and train staff as necessary.

Requirements

  • Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
  • 2+ years of experience in HR administration, with specific expertise in HRIS systems (Paylocity experience required).
  • Strong understanding of HR processes, including onboarding, offboarding, payroll, and compliance.
  • Exceptional organizational skills, attention to detail, and ability to manage multiple tasks.
  • Excellent communication skills and ability to maintain confidentiality.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to work independently and collaborate with cross-functional teams
  • **Preferred Skills:**
  • Experience working in a fast-paced environment.
  • Knowledge of HR compliance and labor laws.
  • Familiarity with benefits administration, performance management, and employee relations.
Benefits
  • Permanent remote work flexibility
  • Annual performance bonuses
  • Dedicated coaches offer an extra channel of support and skill-building
  • Opportunities for professional growth
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
HRISPaylocityonboardingoffboardingpayrollcompliancereportingdata integrityprocess improvementemployee relations
Soft Skills
organizational skillsattention to detailcommunication skillsconfidentialityindependencecollaborationmulti-tasking