HireBoost

Senior Executive Assistant

HireBoost

full-time

Posted on:

Location Type: Remote

Location: Anywhere in Latin America

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Salary

💰 $2,500 - $3,000 per month

Job Level

Senior

About the role

  • Manage complex calendars, including scheduling internal, client, and strategic meetings.
  • Coordinate meeting logistics, agendas, and follow-ups.
  • Monitor and manage email inboxes; draft and respond to communications.
  • Assist with prioritizing tasks and managing shifting priorities.
  • Prepare and send client invoices; track billing status.
  • Pull reports from systems (HubSpot, ClickUp, dashboards).
  • Maintain and update internal systems for data accuracy.
  • Support documentation of processes and workflows.
  • Track tasks/initiatives in project management tools (ClickUp/similar).
  • Ensure deadlines are met; follow up on deliverables.
  • Draft internal and external communications for leadership.
  • Maintain clarity and alignment on priorities.

Requirements

  • 4+ years as an Executive Assistant, Operations Assistant, or Administrative Manager, ideally supporting executives or founders.
  • Strong tech skills and familiarity with HubSpot, ClickUp (or similar), Google Workspace, Slack, and CRM systems; able to manage invoicing through HubSpot.
  • Availability to work in Central Time with flexibility for tasks outside regular hours; comfortable in a fast-paced startup environment.
  • Highly organized, proactive, and detail-oriented with strong operational and analytical skills.
  • Excellent written and verbal communication; able to act as an extension of leadership.
  • Ability to manage multiple priorities simultaneously and follow through on tasks independently.
  • High level of discretion, professionalism, and reliability.
Benefits
  • 100% remote from anywhere in Latam
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementemail managementtask prioritizationinvoicingreport generationdata accuracyprocess documentationproject managementcommunication drafting
Soft Skills
organizational skillsproactivedetail-orientedoperational skillsanalytical skillswritten communicationverbal communicationindependencediscretionprofessionalism