Hire Overseas

Executive Assistant – Operations Focused

Hire Overseas

full-time

Posted on:

Location Type: Remote

Location: Brazil

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About the role

  • Manage the CEO’s inbox and calendar efficiently, prioritizing key communications
  • Draft and send routine correspondence independently
  • Track follow-ups to ensure nothing falls through the cracks
  • Maintain HubSpot, keeping pipelines and records accurate
  • Support client onboarding documentation and coordination
  • Track sales stages and update relevant data
  • Draft MSAs, NDAs, and basic agreements using templates
  • Coordinate signatures and maintain organized contract records
  • Take ownership of operational tasks from start to finish
  • Research vendors, tools, and processes, providing actionable recommendations
  • Support project coordination across marketing, sales, and operations
  • Streamline workflows using AI and automation tools
  • Help implement systems to reduce manual work and boost efficiency

Requirements

  • Excellent written and spoken English (C2 level)
  • Willing to work EST hours
  • Highly organized and detail-oriented
  • Comfortable working independently
  • Strong digital literacy
  • Bonus Skills
  • Experience with HubSpot or other CRMs
  • Familiarity with automation tools (Zapier, Notion, etc.)
  • Interest in AI beyond basic tools like ChatGPT
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
drafting agreementsclient onboardingdata trackingcontract managementproject coordinationworkflow streamliningvendor researchoperational task managementdigital literacyautomation implementation
Soft Skills
organizational skillsdetail-orientedindependent workcommunication skillstime managementprioritizationproblem-solvingactionable recommendationscollaborationadaptability