Hire Overseas

Executive Assistant – Tech & Lifestyle Support

Hire Overseas

full-time

Posted on:

Location Type: Remote

Location: Philippines

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About the role

  • Manage scheduling, travel planning, and meeting coordination across business and personal commitments
  • Keep inboxes, tasks, and communication organized and aligned with priorities
  • Coordinate with vendors, partners, and service providers when needed
  • Handle personal logistics including furnishings, events, research, and travel arrangements
  • Source and evaluate vendors, designers, and service providers based on project requirements
  • Support light project management by tracking tasks, timelines, and deliverables
  • Research SaaS tools, integrations, and automation options to streamline workflows
  • Test software options and summarize recommendations based on needs and constraints
  • Assist with operational tasks such as researching payment systems or vendor solutions
  • Conduct deep research on vendors, tools, and services for specific projects
  • Request quotes, compare options, and present recommendations clearly
  • Anticipate needs and proactively fill in gaps before being asked
  • Ask clarifying questions and provide solutions that support fast decision-making
  • Coordinate personal errands, product sourcing, and virtual consultations
  • Manage purchases, shipping updates, and tracking logistics
  • Maintain organized records of ongoing orders, vendors, and personal services
  • Handle sensitive tasks with confidentiality, judgment, and discretion

Requirements

  • Highly organized, detail-driven, and proactive with strong follow-through
  • Tech-comfortable and confident navigating new systems or researching SaaS tools
  • Strong multitasker who can balance administrative, operational, and research-based work
  • Excellent written and verbal communicator
  • Comfortable with on-call availability when needed
  • Fast learner who thrives in dynamic, fast-paced environments
  • Calm, resourceful, and capable of managing competing priorities independently
  • High level of discretion, judgment, and professionalism
  • Experience supporting founders or executives (nice to have)
  • Background in operations, research, project coordination, or lifestyle management (nice to have)
  • Interest in technology, systems, and digital tools (nice to have)
Benefits
  • You will be paid in **USD** (bi-monthly: every 15th and 30th)
  • Up to **14 days of Paid Time Off** annually (starting Day 1)
  • Observance of **Holidays** per company guidelines
  • **100% remote setup** so you can work wherever you feel productive
  • Direct collaboration with a founder running multiple ventures
  • Exposure to SaaS, tech, lifestyle projects, and operational problem-solving
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project managementvendor evaluationtask trackingresearchschedulingtravel planninglogistics managementsoftware testingworkflow automationpayment systems
Soft Skills
highly organizeddetail-drivenproactivestrong follow-throughexcellent communicatormultitaskingresourcefulcalm under pressurediscretionprofessionalism