Hire Overseas

Executive Assistant – Operations Lead

Hire Overseas

full-time

Posted on:

Location Type: Remote

Location: Philippines

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Job Level

Senior

About the role

  • Own and optimize end-to-end workflows from lead generation through conversion and upsells
  • Build and refine processes using AI platforms such as Claude combined with structured tracking systems
  • Manage backend payment systems and ensure clean financial tracking
  • Maintain CRM systems in Notion with accurate client data and communication history
  • Create scalable documentation and operating procedures
  • Identify bottlenecks and proactively implement operational improvements
  • Manage high-volume communication across social media DMs, email, and messaging platforms
  • Respond to inbound inquiries quickly and professionally
  • Qualify leads and move prospects efficiently through the funnel
  • Ensure client communication feels personal while maintaining structure
  • Keep the sales pipeline active and organized at all times
  • Use AI tools and structured criteria to identify compatible matches
  • Send match recommendations and manage client follow-up
  • Track feedback and continuously refine selection criteria
  • Maintain and manage a growing database of potential matches
  • Respond to social media inquiries and maintain engagement
  • Schedule content across social platforms
  • Support basic video coordination and content tracking
  • Build media kits for brand partnerships
  • Track content performance metrics

Requirements

  • 3 to 6+ years of experience in executive support, operations, or startup environments
  • Strong operational instincts and systems thinking
  • Comfort using AI tools such as Claude in real workflows
  • Experience managing CRMs and structured data systems
  • Ability to manage high-volume communication without losing attention to detail
  • Self-starter mindset with minimal need for oversight
  • Strong written communication skills
  • Comfort operating in fast-paced, evolving environments
Benefits
  • Up to **14 days** of Paid Time Off annually (starting Day 1)
  • Observance of **Holidays** per company guidelines
  • **100% remote setup** so you can work wherever you’re most productive
  • Direct partnership with the founder
  • High-ownership role with real operational influence
  • Opportunity to grow into a long-term operations leadership position
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
lead generationconversion optimizationfinancial trackingCRM managementdocumentation creationoperational improvementscontent schedulingvideo coordinationcontent performance metricsdata management
Soft Skills
operational instinctssystems thinkingattention to detailself-starter mindsetwritten communicationhigh-volume communicationproactive problem solvingclient engagementorganizational skillsadaptability