Hire Overseas

Executive Virtual Assistant – Recruiting, Operations

Hire Overseas

full-time

Posted on:

Location Type: Remote

Location: Philippines

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About the role

  • Support scheduling, recruiting, and day-to-day coordination across the company
  • Manage calendars, organize candidate pipelines, and maintain systems with accuracy and care
  • Prepare agendas, take structured meeting notes, and follow up on next steps
  • Support the recruiting process by scheduling interviews, maintaining candidate records, and tracking progress in the **ATS (Ashby or similar tools)**
  • Keep recruiting pipelines and applicant data accurate and up to date
  • Maintain internal documents, trackers, and reports across teams
  • Anticipate operational needs and proactively address potential issues

Requirements

  • **3+ years of experience** in administrative, recruiting, or operations support
  • Strong **attention to detail** and organizational skills
  • Proactive and resourceful with a **problem-solving mindset**
  • Excellent written and verbal communication skills
  • Experience using tools like **Google Workspace, Slack, Notion**, and an **ATS (Ashby, Lever, Greenhouse, or similar)**
Benefits
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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportrecruiting supportoperations supportattention to detailorganizational skillsproblem-solving
Soft Skills
proactiveresourcefulwritten communicationverbal communication