hims & hers

Executive Assistant

hims & hers

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $120,000 - $145,000 per year

About the role

  • Provide high-level administrative support to senior leadership, ensuring seamless daily operations.
  • Manage complex calendars, including scheduling meetings across multiple time zones and resolving scheduling conflicts proactively.
  • Coordinate logistics for meetings and events, including securing conference space, arranging catering, preparing materials, and communicating with attendees.
  • Partner cross-functionally to support larger internal or external events as needed.
  • Arrange domestic and international travel, including flights, accommodations, and detailed itineraries.
  • Prepare and process expense reports in compliance with company policies.
  • Support onboarding activities by coordinating workspace setup, system access, supplies, and resources for new team members.
  • Maintain a high level of professionalism, discretion, and confidentiality when handling sensitive information.
  • Serve as a collaborative partner across teams, providing backup support and contributing to a positive and productive work environment.
  • Identify opportunities to improve administrative processes and implement more efficient systems.

Requirements

  • 5+ years of experience in an executive or senior-level administrative support role.
  • Demonstrated experience managing complex calendars and coordinating travel arrangements.
  • Proficiency in Microsoft Office and Google Workspace (G Suite) tools.
  • Exceptional organizational skills with strong attention to detail.
  • Ability to prioritize multiple tasks and meet deadlines in a dynamic environment.
  • Strong written and verbal communication skills.
  • High level of integrity and ability to maintain confidentiality.
  • Self-motivated with the ability to work independently while collaborating effectively across teams.
  • Comfortable navigating organizational structures and building strong internal relationships.
  • Willingness to travel occasionally (approximately 10–15%) if needed.
Benefits
  • Competitive salary & equity compensation for full-time roles
  • Unlimited PTO, company holidays, and quarterly mental health days
  • Comprehensive health benefits including medical, dental & vision, and parental leave
  • Employee Stock Purchase Program (ESPP)
  • 401k benefits with employer matching contribution
  • Offsite team retreats
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementtravel coordinationexpense report processingonboarding supportadministrative process improvement
Soft Skills
organizational skillsattention to detailcommunication skillsintegritycollaborationself-motivationconfidentiality