HighKey Agency

Account Executive

• Diagnose growth bottlenecks for clinic owners and position HighKey’s solutions strategically.
• Help business owners increase patient acquisition.
• Improve consultation flow.
• Build premium positioning.
• Strengthen brand authority.
• Increase conversion rates.
• Improve trust signals online.
• Create long-term market dominance.
• Speak directly with various practitioners and clinic owners.

High Ticket Closer

Bookkeeper

• Process and manage vendor invoices across contract manufacturers, 3PLs, freight providers, marketing agencies, brokers, and professional services.
• Manage incoming payments from wholesale retail, marketplace, and DTC partners.
• Reconcile customer accounts and follow up on outstanding invoices across multiple retailer payment cycles and terms (Net 30 through Net 90, EOM, and variations).
• Support cash flow tracking and weekly cash position reporting.
• Code, validate, dispute, and recover retailer deductions and chargebacks across retailer portals, including shortages, pricing discrepancies, compliance penalties (OTIF, ASN, label, routing), co-op and MDF, new store allowances, slotting, scan based trading adjustments, and post audit claims.
• Distinguish valid trade spend from invalid deductions; file disputes with supporting documentation and track recovery through resolution.
• Reconcile broker commission accruals, sales reports, and deduction pass-throughs with third party sales representation firms.
• Read and interpret standard EDI transactions (810, 850, 856, 812, 820) in coordination with 3PL and EDI service providers.
• Reconcile Amazon settlements, fees, refunds, chargebacks, reimbursements, and lost or damaged inventory claims against Seller Central and bank deposits.
• Perform monthly reconciliations across all bank accounts and credit cards. Identify and resolve discrepancies.
• Prepare and complete the monthly close process in QuickBooks Online, including standard and recurring journal entries, accruals, prepaid amortization, and deferred revenue schedules.
• Maintain multi-state sales tax through Avalara or TaxJar, including returns preparation, filing coordination, and reconciliation.
• Produce gross to net revenue bridges by channel, capturing trade spend, deductions, returns reserves, and allowances.

High Ticket Closer

Accounts Receivable Specialist / Bookkeeper