Accounts Receivable Specialist / Bookkeeper

HighKey Agency

Bookkeeper managing day-to-day accounting operations for a fast growing digital PR and marketing firm. Ensuring financial accuracy across complex systems.

Posted 5/2/2026full-timeRemote • Illinois • 🇺🇸 United StatesMid-LevelSenior💰 $31 - $39 per hourWebsite

About the role

Key responsibilities & impact

Process and manage vendor invoices across contract manufacturers, 3PLs, freight providers, marketing agencies, brokers, and professional services.
Manage incoming payments from wholesale retail, marketplace, and DTC partners.
Reconcile customer accounts and follow up on outstanding invoices across multiple retailer payment cycles and terms (Net 30 through Net 90, EOM, and variations).
Support cash flow tracking and weekly cash position reporting.
Code, validate, dispute, and recover retailer deductions and chargebacks across retailer portals, including shortages, pricing discrepancies, compliance penalties (OTIF, ASN, label, routing), co-op and MDF, new store allowances, slotting, scan based trading adjustments, and post audit claims.
Distinguish valid trade spend from invalid deductions; file disputes with supporting documentation and track recovery through resolution.
Reconcile broker commission accruals, sales reports, and deduction pass-throughs with third party sales representation firms.
Read and interpret standard EDI transactions (810, 850, 856, 812, 820) in coordination with 3PL and EDI service providers.
Reconcile Amazon settlements, fees, refunds, chargebacks, reimbursements, and lost or damaged inventory claims against Seller Central and bank deposits.
Perform monthly reconciliations across all bank accounts and credit cards. Identify and resolve discrepancies.
Prepare and complete the monthly close process in QuickBooks Online, including standard and recurring journal entries, accruals, prepaid amortization, and deferred revenue schedules.
Maintain multi-state sales tax through Avalara or TaxJar, including returns preparation, filing coordination, and reconciliation.
Produce gross to net revenue bridges by channel, capturing trade spend, deductions, returns reserves, and allowances.

Requirements

What you’ll need

5+ years of full charge bookkeeping or staff accounting experience, or 3+ years with explicit CPG and multi retailer wholesale experience.
Direct, demonstrable experience with big box retail accounting: deduction coding, dispute filing, chargeback recovery, and retailer portal reconciliation.
Inventory accounting experience in a physical goods environment, including landed cost allocation, FIFO valuation, and multi location reconciliation (required).
Mastery and certification in QuickBooks Online.
Proficiency in Avalara and TaxJar, or directly comparable multi state sales tax platforms.
Familiarity with Amazon Seller Central, Shopify, and supporting ecommerce tools.
Familiarity with ShipHero or comparable 3PL warehouse management systems.
Working familiarity with standard EDI transaction sets (810, 850, 856, 812, 820).
Experience working with 3PLs and fulfillment cost structures.
Advanced Excel and Google Sheets.
Close attention to detail and the ability to work independently.
Nice to Have: Experience in CPG or pet wellness brands.
Familiarity with scaling startups.
Experience with multi channel revenue streams (Amazon, DTC, wholesale).
Experience implementing an ecommerce reconciliation tool (A2X, Link My Books, Finaloop, or similar) from scratch.
Experience migrating inventory accounting from manual tracking into an accounting or inventory management system.
Familiarity with Recharge, Returnly, and Klaviyo.
Familiarity with AP automation platforms (Bill.com, Ramp, or similar).
Experience supporting a company through investor diligence, a line of credit, or an M&A transaction.
Experience running payroll through Gusto, Rippling, ADP, or comparable platforms.
Accounting degree, CPA, or active CPA candidacy.

Benefits

Comp & perks

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Hard Skills & Tools

full charge bookkeepingstaff accountingdeduction codingdispute filingchargeback recoveryinventory accountinglanded cost allocationFIFO valuationmonthly reconciliationsecommerce reconciliation

Soft Skills

attention to detailability to work independently

Certifications

CPAactive CPA candidacy