Bilingual Executive Assistant
Hesselbach Company
full-time
Posted on:
Location Type: Hybrid
Location: São Paulo • Brazil
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About the role
- Organize the board's calendar, meetings and appointments;
- Book and schedule domestic and international flights, hotels and transfers;
- Prepare and follow up on purchase orders (liaise with the procurement team);
- Provide administrative support with registrations, reimbursement tracking and spreadsheets;
- Handle telephone calls and triage emails (Portuguese/English);
- Perform basic translation of emails or short documents;
- Communicate with international suppliers or partners (via email or simple calls);
- Support the organization of corporate events and executive meetings.
Requirements
- Bachelor’s degree completed or in progress in Executive Secretariat, Business Administration, Languages, International Relations or related fields.
- Advanced or fluent English (reading, writing and speaking), with the ability to conduct meetings, draft emails and perform translations.
- Previous experience in the role of Executive Secretary/Assistant.
- Experience supporting board members, managers or executives.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).
- Experience managing complex calendars, organizing meetings, business travel and corporate events.
- Excellent verbal and written communication skills in Portuguese and English.
- Strong organizational, planning and priority-management abilities.
- Confidentiality, ethics and professional demeanor when handling strategic information.
Benefits
- Meal voucher
- Transportation voucher
- Day off
- Pharmacy benefits (corporate agreement)
- Group life insurance
- Health insurance
- Dental insurance
- Childcare assistance
- Partnerships with educational institutions (tuition discounts)
- Partnership with Sesc
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementmeeting organizationtravel bookingpurchase order preparationadministrative supporttranslationreimbursement trackingspreadsheetsevent planning
Soft Skills
communication skillsorganizational skillsplanning skillspriority managementconfidentialityprofessional demeanorinterpersonal skills
Certifications
Bachelor’s degree in Executive SecretariatBachelor’s degree in Business AdministrationBachelor’s degree in LanguagesBachelor’s degree in International Relations