HEPI (H-E Parts International)

Bookkeeper

• Maintain and update financial records in QuickBooks Online, including categorizing and reconciling banking and credit card transactions accurately and timely (minimum of three days per week).
• Process accounts payable invoices through Bill.com, accurately coding and routing invoices for approval.
• Perform monthly credit card reconciliations, ensuring all transactions are accurately recorded, coded to the correct accounts, and supported with required documentation.
• Track and follow up on outstanding credit card receipts and expense reports to ensure timely submission and approval.
• Monitor and process employee expense reimbursements, verifying completeness, accuracy, and compliance with company policies before submission.
• Communicate with staff and department managers to resolve discrepancies, clarify coding questions, and support accurate financial reporting.
• Prepare monthly balance sheet reconciliations (bank, credit card, prepaid, receivables, investments) and maintain related roll forward schedules, ensuring all accounts are accurate, complete, and supported by appropriate documentation.
• Record recurring journal entries, including prepaid expenses, payroll, and monthly employee benefit expense entries, in accordance with GAAP and company policies.
• Review account activity for accuracy and compliance, identifying and resolving discrepancies promptly.
• Track, record, and maintain sales tax reporting and compliance.
• Assist with financial reporting and annual audit support.
• Ensure all financial records adhere with GAAP, internal controls, and company policies.
• Perform related accounting duties and special projects as assigned.