Accurately process a high volume of invoices, ensuring correct coding, approvals, and timely payments.
Reconcile vendor statements and resolve discrepancies with precision and thorough documentation.
Maintain organized and complete records of all AP transactions for audit and compliance purposes.
Monitor the AP inbox and handle incoming mail—date stamp, sort, and distribute appropriately
Enter and code both PO and non-PO invoices; follow up with buyers for missing PO-related invoices
Ensure invoice quantities and pricing match purchase orders
Coordinate with internal departments for invoice discrepancies or missing W-9s to ensure vendor setup in Epicor or DataWorks
Run and review the 'Received Not Invoiced' report regularly
Manage vendor maintenance, setups, and issue resolution
Void checks, apply credit memos, and research unpaid invoices
Prepare checks for approval, signature, and mailing after check runs
Support other accounting and administrative tasks as assigned

Requirements

High school diploma or equivalent required; Associate's degree in Accounting or Finance preferred
Minimum of 2 years of experience in accounts payable or a similar accounting role
Proficient in Microsoft Office Suite (Excel, Word, Outlook)
Experience with ERP systems such as Epicor or DataWorks a plus
Strong attention to detail and organizational skills
Excellent communication and follow-up skills

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills

invoice processingvendor reconciliationAP transaction managementinvoice codingpurchase order matchingvendor maintenancecheck preparationcredit memo applicationdiscrepancy resolutionaudit compliance

Soft skills

attention to detailorganizational skillscommunication skillsfollow-up skills

Certifications

high school diplomaAssociate's degree in AccountingAssociate's degree in Finance