Administrative Assistant 3
Health Careers Manitoba
full-time
Posted on:
Location Type: Office
Location: Winnipeg • 🇨🇦 Canada
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Responsible for the effective and efficient provision of administrative and secretarial support to the Physiotherapy Department.
- Assisting the Manager of Health Services with administrative functions and establishing priorities.
- Assisting the Manager with the ongoing monitoring and analysis of operating budgets and expenditures.
- Assisting the Manager of Health Services in dealing with confidential Human Resources and Finance related information and tasks.
- Payroll entries in ESP and SAP for the relevant departments.
- Coordinating meetings, attending and recording minutes.
- Designing, formatting, collating, entering and compiling statistics and generating reports for the Manager, Health Services.
- Supervising the secretarial component of the Rehab Assistants by; establishing work procedures, monitoring effective and timely management of assigned duties and follow-up.
- Acting as a liaison between the Physiotherapy Department and the other HSC departments, government agencies and external organizations as delegated by the Manager, Health Services.
Requirements
- 3 years previous experience in a senior secretarial position requiring considerable communication with staff at all levels in the organization.
- Complete high school education, Manitoba Standards, required.
- Successful completion of a recognized secretarial training program required.
- Certificate courses in supervision/administration/management preferred.
- A combination of education and experience may be considered.
- Typing 65-70 wpm.
- Medical terminology required.
- Demonstrated proficiency in the use of Microsoft Office (Word, Access, Excel, PowerPoint and Outlook) required.
- Proficiency in the Workforce ESP (ESP) timekeeping system and SAP required.
- Proficiency in the Electronic Patient Record (EPR) system preferred.
- Must have excellent English communication skills (written and verbal) and strong interpersonal skills.
- Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
Benefits
- Working with a team to make health care better
- Support for employment equity and workplace diversity
- Accommodations available upon request during the assessment and selection process
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportsecretarial supportpayroll entriestyping 65-70 wpmmedical terminologyreport generationbudget monitoringstatistical analysissupervisionconfidential information management
Soft skills
communication skillsinterpersonal skillsorganizational skillstime managementteam collaborationproblem-solvingattention to detailprioritizationconfidentialityliaison skills
Certifications
secretarial training programcertificate in supervisioncertificate in administrationcertificate in management