Health Care District of Palm Beach County

Administrative Assistant

• Performs keyboard tasks in processing department correspondence and updating and maintaining various department records, logs, reports and files.
• Responds to written and telephone concerns and inquiries from the public, other personnel, and outside agencies; resolves the concern or directs to appropriate entities.
• Generates various letters, records, reports and related documentation; makes copies of such where applicable; and, distributes to appropriate entities.
• Maintains, updates and manages department filing system, including retrieving files, records, reports and patient charts as directed.
• Reviews various forms, records, medical charts and applications as applicable to assigned department to ensure information is accurate, complete and current.
• Acts as liaison between the Department Leader, other departments, and outside agencies, as well as gathering and relaying information as needed.
• Assists other hospital personnel by relaying instructions, coordinating efficient work-flow and requesting information as needed.
• Processes, sorts and distributes incoming and outgoing mail when applicable to assigned department.
• Monitors department materials and supply inventory and orders supplies as needed.
• Maintains the Department Leader and the department’s calendar. Schedules meetings, appointments, deadlines and project/program schedules as required.
• Prepares charts, logs, work tables, letters, records, forms, reports and other related documentation; makes copies of such where applicable; and distributes to appropriate entities.
• Processes invoices for approval and payment.
• Maintains a tickler system for timely review and renewal of contracts. Provides assistance with contract renewal as required.
• Assists other hospital personnel with responsibilities and adjusts work schedules to meet department needs.
• Assists in the preparation of meeting packets. Sets up meeting agendas and documentation for department meetings; takes, transcribes, copies and distributes minutes to appropriate entities.
• Attends mandatory department and hospital in-service training sessions.
• Facilitates departmental communications.
• Assists all patients, family members, physicians, visitor, and employees as needed.
• Emergency duty may be required of the incumbent that includes working in special needs or Red Cross shelters or to perform other emergency duties including, but not limited to, responses to threats or disasters, manmade or natural.

Administrative Assistant, IT

Graphics Designer

• Highly creative storyteller responsible for design and deployment of messaging campaigns and promotions
• Design visual graphics, presentations, collateral materials and internal communications across various platforms
• Develop, design and publish community and internal publications to increase public awareness of Health Care District programs
• Provide support and planning for internal and external public events and activities
• Assist District departments and staff in preparing and giving presentations when requested
• Provide indirect supervision to other graphic designers and administrative support personnel
• Support content updates and development of the corporate website and social media campaigns
• Attend conferences, workshops and meetings when requested
• Perform emergency duty as required, including work in Red Cross shelters or disaster responses

Administrative Assistant, IT

Graphic Design Specialist – Corporate Communications