HeadQuarters

Operations

• Provide comprehensive calendar management: schedule meetings, appointments, and calls across multiple time zones.
• Serve as a communication gateway, managing and prioritizing emails and messages with discretion.
• Manage and maintain important documents, files, and records, ensuring easy accessibility for the CEO.
• Proactively handle administrative tasks to ensure the CEO's punctuality and preparedness for all commitments.
• Extract follow-ups from meeting notes, including action items, decisions, and key takeaways.
• Actively follow up on action items and commitments made during meetings, tracking progress, and ensuring timely completion.
• Arrange travel and accommodations as needed.
• Prepare basic documents, presentations, and reports.
• Perform other core administrative and support duties as required.

Operations Assistant

Bookkeeper

• Handle AP/AR, invoicing, and payment follow-ups
• Maintain finance inbox and financial records
• Reconcile transactions and support reporting
• Organize files in QBO and Google Drive
• Support payroll processing, including time tracking, employee setup, and summary preparation
• Process employee expense reports and ensure policy compliance
• Identify process improvements and support team training
• Use finance tools like QBO, Google Workspace, and CRM systems

Finance & Accounting Assistant

Recruitment

• Manage full-cycle recruitment processes for a variety of roles across operations, customer experience, finance, technology, compliance, and corporate functions.
• Partner with hiring managers to understand business needs, define role requirements, and create effective hiring strategies.
• Source and attract top talent through LinkedIn, job boards, referrals, networking, and other creative recruiting channels.
• Conduct recruiter screenings and coordinate interview processes with internal stakeholders.
• Ensure a positive and professional candidate experience throughout all stages of the hiring process.
• Maintain and improve recruiting workflows, reporting, and applicant tracking systems.
• Build and maintain talent pipelines for current and future hiring needs.
• Support onboarding coordination and offer management processes.
• Monitor recruiting metrics including time-to-fill, pipeline conversion, and hiring effectiveness.
• Stay informed on market trends, compensation benchmarks, and hiring best practices.
• Ensure compliance with California employment regulations and internal hiring policies.

Senior Recruiter – 3 Month Contract

Accounts Payable

• Process and manage incoming vendor invoices efficiently and accurately.
• Facilitate payment approvals and execute payments via various methods.
• Maintain accurate records of all transactions and communications with vendors.
• Streamline accounts payable processes and recommend improvements.
• Assist in the preparation of payment reports for management review.
• Collaborate with team members to ensure timely processing of invoices.
• Support internal and external audits by providing necessary documentation.
• Communicate effectively with vendors regarding payment status and issues.

Accounts Payable Specialist

Full-stack Engineer

• Build and maintain full-stack features leveraging APIs that pull data from BigQuery, contributing to a fast, clean, and scalable production codebase.
• Work within a multi-tenant environment where data isolation and secure access control (including Row-Level Security) are first-class concerns
• Build and maintain features using SQL databases, with a focus on PostgreSQL
• Design and optimize complex queries, manage indexes, schema design and migrations in PostgreSQL, with the ability to diagnose and resolve performance bottlenecks
• Contribute to system security, including admin system management and access controls

Operations Assistant

Finance & Accounting Assistant

Senior Recruiter – 3 Month Contract

Accounts Payable Specialist

Full-Stack Developer