Administrative Assistant
Headkount
full-time
Posted on:
Location Type: Hybrid
Location: Bend • Oregon • United States
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Salary
💰 $55,000 - $65,000 per year
About the role
- Serve as the first point of contact for elite founders and investors, managing all correspondence with extreme discretion and professional warmth.
- Manage complex, high-priority calendars, travel logistics, and meeting preparations to maximize CEO productivity.
- Act as the central communication link for 30+ client accounts, and internal stakeholders ensuring timely follow-ups and seamless information flow.
- Assist in high-stakes projects, including product launches, client proposals and investor briefings.
Requirements
- 2–5+ years in an executive support role, ideally within beauty, luxury, or venture capital.
- Deep passion for beauty trends and awareness of current market founders and investors.
- Proven ability to handle highly confidential information and navigate public-facing, high-profile environments.
- A "take charge" mindset comfortable with occasional evening or weekend availability to support urgent executive needs.
Benefits
- Experience: 2–5+ years in an executive support role, ideally within beauty, luxury, or venture capital.
- Industry Knowledge: Deep passion for beauty trends and awareness of current market founders and investors.
- Discretion: Proven ability to handle highly confidential information and navigate public-facing, high-profile environments.
- Adaptability: A "take charge" mindset comfortable with occasional evening or weekend availability to support urgent executive needs.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft skills
discretionprofessional warmthcommunicationorganizationtime managementproject managementconfidentialityproactivityadaptabilityclient relations