HCA Healthcare

Secretary

HCA Healthcare

full-time

Posted on:

Location Type: Office

Location: Pennington • New Jersey • United States

Visit company website

Explore more

✨ AI Apply
Apply

Salary

💰 $19 - $28 per hour

About the role

  • Performs administrative and clerical activities within established guidelines to support department operations.
  • Provides secretarial support to facilitate smooth operation of the department.
  • Coordinates workflow to ensure operation within the department.
  • Maintains calendars for Department Head with accuracy, updating as changes occur.
  • Schedules meetings and coordinates meeting arrangements, including facilities, catering, and logistics assuring smooth functioning of events.
  • Makes travel arrangements as required.
  • Maintains, on a timely and accurate basis, records and databases of information specific to the department, often of a highly confidential nature.
  • Maintains confidential personnel files for department staff, processes time sheets and tracks PTO in accordance with policy and procedure, serves as liaison with Payroll and Human Resources.
  • Coordinates the timely and accurate receipt, processing, production, and distribution of regular reports to appropriate department staff.
  • Processes timely and accurately requisitions, invoices and expense reports, determines appropriate accounting codes, and obtain necessary signatures.
  • Distributes accurately patient reports on a daily basis.
  • Prepares, edits, and proofreads letters, memoranda, documents, and presentations from drafts or independently in a timely manner.
  • Designs formats and lays out presentations and documents as needed, using basic and intermediate features of Microsoft Office applications including Word, Excel, Outlook, and Power Point.
  • Reviews, determines appropriate disposition of, and responds to mail, faxes, email in a timely manner.
  • Performs a variety of clerical tasks including monitoring and ordering office supplies, making copies, and sending and receiving faxes as required.
  • Organizes data and information on a regular basis.
  • Ensures maintenance of hard copy and computer files periodically as required.
  • Maintains existing databases in standard and specialized database applications.
  • May conduct research on the internet.
  • Serves as liaison and works closely with other departments as needed to ensure consistent provision of services and to resolve problems as needed.
  • Participates in office renovation, space allocation, and office moves, coordinating Information Systems, Telecommunications, Facilities, and Maintenance, and other support services as needed.
  • Prepares patient charts, oversees department scheduling, facilitates add-on patient scheduling and confirms appointments daily as needed.
  • Serves as a point of contact for visitors and callers in department as required.
  • Answers and screens telephone calls and takes accurate messages.
  • Responds to inquiries from callers or refers to appropriate department staff.
  • Seeks opportunities to complete unassigned work based on observation.
  • Provides support to other departments when needed.
  • Performs other duties as assigned.

Requirements

  • High school diploma or GED.
  • Three years of clerical, secretarial, office, or administrative experience.
  • Broad knowledge of administrative and clerical functions.
  • Proficiency in Microsoft Office including Word, Excel, Outlook, and Power Point required.
  • Familiarity with basic internet searching and browsing.
  • Excellent organizational and interpersonal skills.
  • Possesses a friendly and customer-focused demeanor.
  • Manages prioritizing tasks based on urgency and department needs.
Benefits
  • Medical Plan
  • Prescription drug coverage & In-House Employee Pharmacy
  • Dental Plan
  • Vision Plan
  • Flexible Spending Account (FSA) - Healthcare
  • FSA - Dependent Care
  • Retirement Savings and Investment Plan
  • Basic Group Term Life and Accidental Death & Dismemberment (AD&D) Insurance
  • Supplemental Group Term Life & Accidental Death & Dismemberment Insurance
  • Disability Benefits – Long Term Disability (LTD)
  • Disability Benefits – Short Term Disability (STD)
  • Employee Assistance Program
  • Commuter Transit
  • Commuter Parking
  • Supplemental Life Insurance - Voluntary Life
  • Spouse - Voluntary Life
  • Employee - Voluntary Life
  • Child Voluntary Legal Services
  • Voluntary Accident, Critical Illness and Hospital Indemnity Insurance
  • Voluntary Identity Theft Insurance
  • Voluntary Pet Insurance
  • Paid Time-Off Program
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative functionsclerical functionssecretarial supportcalendar managementmeeting coordinationtravel arrangementsrecord maintenancedata organizationdocument preparationdatabase management
Soft Skills
organizational skillsinterpersonal skillscustomer-focused demeanortask prioritizationcommunication skills
Certifications
high school diplomaGED