Hays Electrical Services

Manager

• Manage the subcontractor lifecycle from prequalification and contract execution through project performance, payment, and final closeout
• Partner with Contracts, Legal, Project Operations, Accounting, Accounts Receivable, Accounts Payable, Supply Chain, Safety, Risk Management, Finance, Enterprise Systems, and other stakeholders
• Review prime contract and customer requirements and ensure applicable provisions are flowed down into subcontract agreements
• Maintain visibility into subcontract values, change orders, retainage, payment terms, insurance, performance obligations, and closeout requirements
• Administer pay-when-paid, paid-if-paid where legally approved, retainage, milestone billing, and other conditional payment provisions
• Monitor customer or general-contractor funding status, funded-through dates, payment applications, billing periods, and amounts eligible for payment
• Identify and escalate funding gaps, delayed payments, disputed billings, threatened work stoppages, lien activity, and other payment risks
• Oversee validation and processing of subcontractor invoices, progress billings, and payment applications
• Resolve invoice discrepancies, missing approvals, duplicate billings, incorrect amounts, and system issues
• Monitor invoice aging, payment holds, approval delays, and unresolved exceptions
• Manage lien waivers, payment releases, affidavits, final waivers, consent of surety, warranties, as-built documents, punch-list completion, and other closeout deliverables
• Coordinate subcontractor prequalification and evaluate qualifications, financial capacity, safety performance, insurance, licensing, experience, geographic capability, and past performance
• Monitor subcontractor schedule, quality, safety, manpower, responsiveness, documentation, and contractual compliance
• Establish performance scorecards and corrective-action plans and provide leadership visibility into subcontractor risks
• Reconcile commitments, actual costs, accruals, retainage, approved changes, project funding, and cash receipts
• Maintain subcontractor records and reporting across project, procurement, accounting, contract-management, and document-management systems
• Develop dashboards and reporting for commitments, balances, invoices, funding, retainage, waivers, change orders, aging, prequalification, performance, and closeout
• Establish standardized workflows, approval requirements, documentation standards, internal controls, training, and escalation paths
• Lead or supervise subcontract administration personnel as the function grows

Subcontracts Manager