Subcontracts Manager

Hays Electrical Services

Remote Subcontracts Manager overseeing Hays Electrical Services’ electrical-construction subcontractor lifecycle. Managing contracts, invoices, funding, compliance, performance, payments, and project closeout.

Posted 8/21/2026full-timeRemote • 🇺🇸 United StatesSeniorLeadWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in subcontract administration, including managing subcontractor lifecycle, financial reconciliation, and compliance with contractual obligations. Proficient in utilizing project-based ERP systems and Microsoft Excel for effective reporting and analysis.

Highest-signal resume keywords

Subcontract AdministrationFinancial ReconciliationConstruction Subcontract AgreementsProject-Based ERP SystemsLeadership Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Subcontractor ManagementProgress BillingChange OrdersRetainage ManagementContract InterpretationInvoice ProcessingConditional Payment ProvisionsPerformance ScorecardsDocument ManagementCompliance Requirements

Soft Skills

Analytical SkillsProblem-SolvingOrganizational SkillsCommunication SkillsConflict Resolution

Tools & Technologies

Microsoft ExcelVista by ViewpointKojoTradeTappCobblestone

Industry Keywords

Construction AccountingProject ControlsCommercial ManagementElectrical ConstructionSpecialty ContractingIndustrial ConstructionEPCSupply Chain ManagementContract Management

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Manage the subcontractor lifecycle from prequalification and contract execution through project performance, payment, and final closeout
Partner with Contracts, Legal, Project Operations, Accounting, Accounts Receivable, Accounts Payable, Supply Chain, Safety, Risk Management, Finance, Enterprise Systems, and other stakeholders
Review prime contract and customer requirements and ensure applicable provisions are flowed down into subcontract agreements
Maintain visibility into subcontract values, change orders, retainage, payment terms, insurance, performance obligations, and closeout requirements
Administer pay-when-paid, paid-if-paid where legally approved, retainage, milestone billing, and other conditional payment provisions
Monitor customer or general-contractor funding status, funded-through dates, payment applications, billing periods, and amounts eligible for payment
Identify and escalate funding gaps, delayed payments, disputed billings, threatened work stoppages, lien activity, and other payment risks
Oversee validation and processing of subcontractor invoices, progress billings, and payment applications
Resolve invoice discrepancies, missing approvals, duplicate billings, incorrect amounts, and system issues
Monitor invoice aging, payment holds, approval delays, and unresolved exceptions
Manage lien waivers, payment releases, affidavits, final waivers, consent of surety, warranties, as-built documents, punch-list completion, and other closeout deliverables
Coordinate subcontractor prequalification and evaluate qualifications, financial capacity, safety performance, insurance, licensing, experience, geographic capability, and past performance
Monitor subcontractor schedule, quality, safety, manpower, responsiveness, documentation, and contractual compliance
Establish performance scorecards and corrective-action plans and provide leadership visibility into subcontractor risks
Reconcile commitments, actual costs, accruals, retainage, approved changes, project funding, and cash receipts
Maintain subcontractor records and reporting across project, procurement, accounting, contract-management, and document-management systems
Develop dashboards and reporting for commitments, balances, invoices, funding, retainage, waivers, change orders, aging, prequalification, performance, and closeout
Establish standardized workflows, approval requirements, documentation standards, internal controls, training, and escalation paths
Lead or supervise subcontract administration personnel as the function grows

Requirements

What you’ll need

Minimum of 7 years of progressively responsible experience in subcontract administration, construction accounting, project controls, contracts, commercial management, or subcontractor management
Strong working knowledge of construction subcontract agreements and subcontractor administration
Understanding of pay-when-paid and conditional payment provisions, retainage, progress billing, schedule-of-values billing, change orders, and project closeout
Ability to interpret contract terms and identify subcontract flow-down requirements
Strong understanding of lien waivers, payment releases, notices, subcontractor prequalification, insurance, licensing, safety, financial, and compliance requirements
Demonstrated experience administering subcontractor invoices, progress billings, retainage, waivers, change orders, and payment requirements
Strong financial reconciliation, analytical, problem-solving, organizational, communication, and conflict-resolution skills
Ability to manage multiple projects, subcontractors, deadlines, and competing priorities while escalating material risks appropriately
Proficiency with Microsoft Excel and project-based ERP, accounting, procurement, or contract-management systems
Preferred: Bachelor’s degree in Construction Management, Business Administration, Accounting, Finance, Supply Chain Management, Contract Management, or related field
Preferred: 3+ years of leadership or supervisory experience
Preferred: Experience within electrical construction, specialty contracting, commercial construction, industrial construction, EPC, or a related project-based environment
Preferred: Experience working across Project Operations, Contracts, Accounting, Accounts Receivable, and Accounts Payable functions
Preferred: Experience with Vista by Viewpoint, Kojo, TradeTapp, Cobblestone, or similar platforms
Must be able to remain stationary over 75% of the time, constantly operate a computer and office productivity machinery, frequently communicate with internal and external contacts, exchange accurate information, occasionally move about inside the office, and handle up to 20 pounds

Benefits

Comp & perks

Remote work arrangement
Sedentary office-based work environment
Opportunity to lead or supervise subcontract administration personnel as the function grows