Hawthorne Health

Analyst

• Ensuring the data from visits is uploaded to the Hawthorne platform within a specific timeline.
• Reviewing project data within a specific timeline and delivering data in a timely manner to key stakeholders.
• Requesting and managing source/data corrections as needed.
• Uploading/entering data to third-party platforms (e.g., uploading echo images).
• Reviewing and resolving data queries.
• Participate in database lock activities.
• Perform a regular review (quality check) of data.
• Reviewing data for completeness and data quality/integrity (ALCOA+).
• Escalate or mitigate data issues according to Hawthorne standards.
• Ability to work with multiple different software programs.
• Assisting in the identification of potential adverse events.
• Notifying the appropriate stakeholders of potential adverse events in accordance with safety reporting timelines.
• Maintain project documents and project TMF

Cardiac Sonographer – Clinical Imaging Quality Analyst

Consultant

• Accurately document findings and contribute to ongoing clinical trials, registries, or research protocols as applicable.
• Oversee and manage all aspects of clinical trials conducted at the research site, ensuring adherence to the study protocol, Good Clinical Practice (GCP), ICH guidelines, and all applicable regulatory requirements.
• Lead and supervise the clinical research team, including sub-investigators, study coordinators, and other site staff.
• Delegate study-related duties appropriately to qualified personnel and ensure proper training and oversight.
• Conduct remote review of patient assessments, including physical exams, medical histories, and eligibility screenings, to ensure appropriate participant enrollment.
• Review and interpret laboratory results, ECGs, and other diagnostic tests.
• Make critical medical decisions regarding participant care, adverse events, and protocol deviations.
• Ensure accurate, complete, and timely collection and documentation of all study data.
• Communicate effectively with sponsors, Contract Research Organizations (CROs), Institutional Review Boards (IRBs), and regulatory authorities.
• Manage investigational product accountability, storage, and administration according to protocol and with the help of the on-site IP team.
• Participate in site initiation visits, monitoring visits, audits, and inspections.
• Maintain continuous medical education and stay current with advancements in clinical research and relevant therapeutic areas.

MD Consultant – Principal Investigator

Business Development Rep

• Drive the growth by identifying, segmenting, engaging, and converting new qualified enterprise prospects into paying customers according to a quota
• Serve as a subject matter expert in community-based clinical trials
• Collaborate with the commercial and clinical operations teams throughout the sales process from lead to post-sales support
• Excite our customers in how we are transforming the way clinical trials are conducted in the patient’s home and community
• Partner with Project Managers to identify and pursue new business opportunities within current accounts
• Respond to RFI’s and RFP’s that illustrate Hawthorne Health’s unique value prop
• Be a trusted partner to the product team. Relay customer, sales and market insights, to help inform product roadmap decisions and strategy

Director, Business Development

Recruitment

• Source, screen, and recruit healthcare professionals, such as physicians, nurse practitioners, nurses, and various other clinical roles.
• Source, screen, and recruit corporate professionals to join the internal Hawthorne team.
• Utilize job boards, social media, networking events, and other methods to attract candidates.
• Identify and leverage innovative tools to support the automation of screening and filtering candidates.
• Conduct interviews, assess candidate qualifications, and align with vacancies.
• Provide feedback and support to candidates throughout the recruitment process.
• Facilitate onboarding activities including the contracting process.
• Build and maintain strong relationships within the wider Hawthorne Health team to ensure coverage areas are actively being recruited by credential and location.
• Understand the study specific details to develop the criteria for candidate pool inclusion and job requirements.
• Keep updated on site locations and specific needs by therapeutic area.
• Prioritize recruitment needs based on current sourcing needs and the pipeline.
• Develop and implement effective recruitment strategies to meet study needs and attract top talent.
• Stay updated on industry trends and changes to refine recruitment practices.
• Conduct workforce planning initiatives with stakeholders to anticipate future recruitment needs and support strategy development with leadership.
• Collate and analyze recruitment and onboarding metrics, such as time-to-fill, sourcing channel cost, and onboarding success.
• Prepare reports, graphics, and presentations.
• Establish goals and objectives in alignment with the strategic goals of Hawthorne Health and provide ongoing performance evaluation.
• Build and maintain a database of qualified candidates for future opportunities. Maintain relationships with past candidates and passive talent.
• Ensure compliance with all legal and regulatory requirements during the recruitment process. Keep accurate records of all candidate communications and recruitment activities.

Talent Acquisition Partner

Director

• Collaborate with senior leadership to align educational initiatives with objectives, study specific needs, regulatory requirements, and organizational goals.
• Align KPIs with organizational goals. Collect data, develop and deliver presentations and reports to Network and Hawthorne Health leadership.
• Develop and execute an expansion plan, based on professional practice considerations such as regional scope and standards of practice, to conduct learning needs assessment, development, implementation, and evaluation of educational deliverables in other markets.
• Design and oversee the development of educational courses, programs, curricula, and training materials.
• Responsible for development and delivery of clinician educational roll-out plan and communication.
• Implement and evaluate the effectiveness of educational initiatives, making necessary adjustments to enhance program outcomes.
• Build and implement integrated learning management system.
• Develop systems and tools that allow efficient and effective training delivery and objective assessment of training success.
• Oversee the implementation of training courses into the LMS.
• Design, launch, assign, and track training courses in the LMS.
• Build and lead a high-performing team consisting of clinical roles such as clinical research lead/ trainers.
• Oversee clinical vendors, and others supporting professional practice and training needs.
• Establish goals and objectives with direct reports in alignment with the strategic goals of Hawthorne Health and provide ongoing performance evaluation.
• Revise, develop, and author all clinical controlled documents (such as standard operating procedures, work instructions, or policies) while engaging stakeholders and assessing internal and external impact.
• Ensure that all clinical education and training programs adhere to relevant regulatory requirements, including ICH-GCP, FDA guidelines, and other applicable standards and timeframes.
• Responsible for tracking and overseeing diligence for clinical practice limitations by region.
• Implement processes in compliance with regulations to promote workplace and lone worker safety.
• Support internal and external audits and inspections.
• Oversee external vendor partnerships, support contract negotiations and renewals, manage governance and ongoing relationships to meet the evolving needs of the organization.
• Provide clinical expertise based on evidenced based practice and clinical research standards.
• Review protocols and provide clinical insight as needed.
• Provide clinical remediation /re-training to clinicians.
• Establish quality assurance mechanisms to monitor the effectiveness and impact of clinical education programs.
• Implement strategies to maintain high standards of educational content and delivery.
• Participate in corrective and preventive action plans and support the resolution of clinician related quality issues.
• Collaborate with Business Development team to provide ongoing input and support for new proposal development activities to help increase project win-rate and drive Hawthorne growth.
• Provide clinical insights in feasibility assessment and evaluation of sponsor protocols as part of RFP process.
• Collaborate with Finance to optimize clinician pay rates to be consistent with market rates and support Hawthorne market competitiveness and margin growth.
• Collaborate with senior leaders, quality, operations, business development, study operations, and other stakeholders to identify educational needs and align training programs accordingly.

Director of Nursing

Compliance

• Develop, implement, and continuously improve the network's QMS to ensure clinical operations are standardized, efficient, and fully compliant across all sites.
• Oversee the development, revision, review, and controlled distribution of all Standard Operating Procedures (SOPs), work instructions, and quality documents. Ensure all documents reflect current regulations and best practices.
• Design and manage the network-wide system for tracking, reviewing, classifying, and resolving protocol deviations and violations. Analyze deviation trends to identify systemic issues and implement corrective and preventive actions (CAPAs).
• Establish and lead an internal audit program to assess the ongoing compliance of network sites and processes. Report findings and monitor the effectiveness of subsequent CAPAs.
• Direct the network's compliance training program, ensuring all personnel are appropriately trained on GCP, regulatory requirements, SOPs, and the QMS.
• Serve as the primary network point-of-contact and lead for all external audits, including those conducted by Sponsors, Contract Research Organizations (CROs), and Regulatory Agencies (e.g., FDA). Manage the preparation, conduct, and follow-up/response for all inspection activities.
• Oversee and standardize the process for site-level submissions to Institutional Review Boards (IRBs) and Ethics Committees (ECs), ensuring rapid turnaround and compliance with study protocols and regulatory requirements.
• Establish the standard for and oversee the centralized management of the Investigator Site File/Site Trial Master File (STMF) across the network, ensuring documentation is current, complete, and inspection-ready at all times.
• Provide expert guidance and interpretation of complex federal regulations and international guidelines (ICH-GCP) to network leadership and site staff.
• Recruit, mentor, and lead the QA/RA team, fostering a culture of quality, compliance, and continuous improvement.
• Partner closely with Operations, Project Management, and Site Leadership to embed quality standards and regulatory compliance into everyday clinical trial execution.
• Oversee the quality audit and qualification program for critical external vendors utilized by the network.

Director of Quality and Regulatory Affairs

• Review and interpret cardiac imaging studies, including echocardiograms with precision.
• Create final report of findings and upload into StudyCast imaging platform.
• Participate in multidisciplinary case discussions, providing expert insights into complex cardiac conditions.
• Contribute to clinical research projects related to pediatric cardiology and imaging modalities.
• Maintain compliance with HIPAA regulations and ensure confidentiality of patient information.
• Support quality assurance initiatives by ensuring imaging protocols meet clinical trial standards and best practices.

Pediatric Cardiologist – Imaging Consultant

• Review and interpret cardiac imaging studies, including echocardiograms with precision.
• Create final report of findings and upload into StudyCast imaging platform.
• Participate in multidisciplinary case discussions, providing expert insights into complex cardiac conditions.
• Contribute to clinical research projects related to cardiology and imaging modalities.
• Maintain compliance with HIPAA regulations and ensure confidentiality of patient information.
• Support quality assurance initiatives by ensuring imaging protocols meet clinical trial standards and best practices.

Hawthorne Health

Cardiac Sonographer – Clinical Imaging Quality Analyst

MD Consultant – Principal Investigator

Director, Business Development

Talent Acquisition Partner

MD Consultant – Principal Investigator

Director of Nursing

Director of Quality and Regulatory Affairs

Pediatric Cardiologist – Imaging Consultant

Cardiologist – Remote Imaging Consultant

MD Consultant – Principal Investigator

MD Consultant – Principal Investigator

Cardiologist – Remote Imaging Consultant