Hauler Hero

Executive Assistant

Hauler Hero

full-time

Posted on:

Location Type: Remote

Location: United States

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About the role

  • Own the CEO’s calendar end-to-end, including scheduling, prioritization, and conflict resolution
  • Ensure meetings are well-prepared, purposeful, and efficient
  • Take notes, track action items, and follow through on open items
  • Draft emails, Slack messages, and meeting summaries as needed
  • Coordinate travel, expenses, and logistics
  • Assist with both professional and occasional personal to-dos
  • Act as a point of contact between the CEO and internal teams
  • Track leadership priorities, follow up on open items, and provide regular status updates
  • Support ad hoc research, document preparation, and light project coordination
  • Assist with board preparation, investor materials, and leadership meetings
  • Anticipate needs, flag issues early, and apply sound judgment to keep priorities on track

Requirements

  • Early-career but highly capable; prior EA, operations, or administrative experience is a plus
  • Proactive, dependable, and eager to learn
  • Comfortable working closely with senior leadership
  • Calm, professional, and steady under pressure
  • Strong written communication and attention to detail
  • Highly organized and comfortable with Slack, Google Workspace, and modern SaaS tools
  • Able to handle confidential information with discretion
Benefits
  • Opportunity to make a meaningful impact in a critical, underserved industry
  • Collaborative, innovative work environment focused on learning and growth
  • Competitive salary and benefits package
  • Clear growth path into Implementation Lead or Customer Success roles
  • Remote-first flexibility with a distributed team across the U.S. and beyond
  • Paid time off, paid holidays, and a culture that values balance
  • Virtual team events and occasional in-person offsites
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills
proactivedependableeager to learncalm under pressureprofessionalstrong written communicationattention to detailhighly organizeddiscretion