hammerjack

Virtual Assistant

hammerjack

full-time

Posted on:

Location Type: Hybrid

Location: Makati • Philippines

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About the role

  • Manage executive calendars across multiple stakeholders
  • Schedule meetings, appointments, and coordinate availability
  • Arrange travel (flights, accommodations, itineraries) and reconcile expenses
  • Monitor and prioritize incoming emails and communications
  • Serve as liaison between executives, clients, staff, and external partners
  • Coordinate internal meetings (logistics, materials, tech setup)
  • Take detailed meeting minutes and track action items
  • Follow up on deliverables to ensure timely completion
  • Process invoices, expense reports, and reimbursements accurately
  • Maintain and organize digital filing systems for easy retrieval

Requirements

  • 2–3 years of experience in administrative support, executive assistance, or operations coordination
  • Proven experience supporting senior leadership or managing operational workflows
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Experience with project management tools (Asana, Trello, Monday.com, or similar)
  • Familiarity with CRM systems (Salesforce, HubSpot, or equivalent)
  • Proficiency in video conferencing platforms (Zoom, Microsoft Teams, Google Meet)
  • Experience with scheduling tools (Google Calendar, Acuity Scheduling, or similar)
  • Excellent written and verbal communication skills
  • Strong attention to detail and accuracy
  • Adaptable and flexible in fast-paced environments
  • Proactive problem-solver with strong critical thinking skills
Benefits
  • Flexibility : Work hybrid (remotely and from one of our inspiring offices) and enjoy a better work-life balance!
  • Inspiring Workspaces : Our offices are strategically located and designed to fuel your best work.
  • Free Unlimited Barista Coffee and Booze : Enjoy refreshments from our cafe and beverage bar.
  • Dynamic Open Spaces : Conducive for productivity and creativity.
  • State-of-the-Art Security : Ensuring your safety and peace of mind.
  • Game Rooms : Take a break and unwind with our recreational facilities.
  • Competitive Compensation : Your talents deserve to be rewarded! We help you negotiate with our clients.
  • Professional Growth : Access to ongoing training and development opportunities to help you reach your full potential.
  • A Supportive Community : Join a diverse and inclusive team that's dedicated to your success.
  • Global Impact : Be part of something bigger and make a difference on a global scale.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportexecutive assistanceoperations coordinationMicrosoft Office Suiteproject management toolsCRM systemsvideo conferencing platformsscheduling toolsattention to detailcritical thinking
Soft Skills
written communicationverbal communicationadaptabilityflexibilityproblem-solvingorganizational skillstime managementinterpersonal skillsproactivityteam collaboration