HALO Branded Solutions

Executive Assistant – Office Management

HALO Branded Solutions

full-time

Posted on:

Origin:  • 🇺🇸 United States • Illinois

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Salary

💰 $55,000 - $85,000 per year

Job Level

Mid-LevelSenior

About the role

  • Provide comprehensive calendar management for the CEO, including scheduling meetings, resolving conflicts, and prioritizing time effectively
  • Coordinate domestic and international travel, including itineraries, accommodations, and expense reporting
  • Prepare and edit correspondence, reports, presentations, and other documents for executive review
  • Plan and coordinate executive meetings, board meetings, and company events, including logistics, agendas, materials, and vendor management
  • Act as a liaison between the CEO, executive team, employees, and external stakeholders, ensuring timely and clear communication
  • Maintain confidentiality with sensitive company and personal information
  • Proactively anticipate the needs of executives and provide solutions to enhance efficiency
  • Expand support to other senior leaders as business needs evolve
  • Serve as the first point of contact for employees and visitors
  • Manage day-to-day office operations including scheduling, correspondence, filing systems, and data management
  • Coordinate vendor relationships, stock procurement and mail delivery distribution
  • Organize staff events and meetings and serve as cross-functional communication support

Requirements

  • 5+ years of executive administrative experience supporting C-suite leader(s)
  • Proven expertise in calendar management, travel coordination, and meeting planning
  • Strong organizational, time management, and problem-solving skills with the ability to adapt to shifting priorities
  • Excellent written and verbal communication skills
  • High degree of professionalism, discretion, and integrity
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Zoom, Slack)
  • Ability to work independently and as part of a team in a dynamic environment
  • Must be willing and able to go into the Oakbrook, IL office 3x a week