Executive Assistant
hallo theo
full-time
Posted on:
Location Type: Hybrid
Location: Berlin • Germany
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About the role
- As Executive Assistant (w/m/d), you are the central interface for the CEO and responsible for proactively managing his most valuable resource: time.
- You ensure the CEO can focus on strategic matters by intelligently coordinating appointments, meetings, travel, and information flow.
- Proactively support the CEO in day-to-day operations by anticipating priorities, decision needs and strategic issues.
- End-to-end management of calendar, appointments and travel, including prioritization based on strategic relevance and early identification of scheduling conflicts and bottlenecks.
- Professional internal and external stakeholder management and a confident interface with executives, board members, partners and other relevant contacts.
- Preparation, coordination and follow-up of meetings, including creating agendas, minutes, decision documents, presentations and follow-ups.
- Functional responsibility for office management and close collaboration with the Office Manager to ensure efficient organizational processes.
- Planning and management of internal and external events (e.g., offsites or management meetings), including vendor coordination and budget oversight.
- Responsibility for administrative matters as well as travel and expense management in compliance with internal policies.
Requirements
- Completed commercial training or degree (e.g., Business Administration, Management, Communications or similar) or equivalent professional experience
- Experience as an Executive Assistant / Personal Assistant or in a comparable role
- Excellent organizational and prioritization skills
- Event management experience is a plus but not required
- High level of discretion, reliability and initiative
- Structured, solution-oriented hands-on mentality
- Confident demeanor and strong communication skills at C-level
- Very good German and English skills, both written and spoken.
Benefits
- Work side-by-side with the founding team in a hypergrowth startup
- Rapid personal development with a steep learning curve
- A highly motivated team with flat hierarchies
- Flexible working hours, hybrid work and modern tools
- Attractive compensation, benefits & career development opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementappointment coordinationtravel managementevent managementstakeholder managementmeeting preparationagenda creationdocument preparationbudget oversightadministrative management
Soft Skills
organizational skillsprioritization skillsdiscretionreliabilityinitiativesolution-oriented mentalityconfident demeanorstrong communication skills
Certifications
degree in Business Administrationdegree in Managementdegree in Communications