Executive Assistant, Operations and Scheduling – Key Accounts
Haldren
full-time
Posted on:
Location Type: Remote
Location: South Africa
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Salary
💰 ZAR 460,000 - ZAR 600,000 per year
About the role
- Own inbox triage and stakeholder communication to protect executive focus time
- Maintain meeting cadence and ensure decisions and next steps are documented
- Manage complex calendars, meeting logistics, and travel coordination (as needed)
- Maintain confidential records, contracts, and correspondence in shared systems
- Coordinate candidate and client interviews with discretion and precision
- Support process improvements for scheduling, document control, and executive workflows
- Prepare agendas, briefing packs, and follow-up notes with clear action tracking
Requirements
- 5+ years supporting senior leaders, ideally in consulting, professional services, or recruitment
- Advanced calendar management and executive-level coordination capability
- Proficiency with office productivity tools and executive document formatting standards
- Strong written and verbal communication skills in a professional services environment
- High attention to detail, with consistent follow-through on deadlines and stakeholder expectations
- Comfort working with confidential information and applying sound judgement
- Ability to work effectively in a remote environment with disciplined time management.
Benefits
- Remote work arrangement (South Africa)
- Opportunities for professional growth
- Flat management structure with direct access to decision-makers.
- Open communication environment.
- Full medical coverage.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementexecutive-level coordinationdocument controlschedulingagenda preparationbriefing pack preparationaction tracking
Soft Skills
communication skillsattention to detailtime managementdiscretionjudgmentfollow-through