HACE

Administrative Assistant

• Provide daily administrative support to the Executive Operations & Special Event Manager President & CEO and Chief of Staff, as well as other leaders as needed.
• Serve as a trusted administrative partner, helping leadership stay organized, informed, and focused on priorities.
• Manage Board of Directors activities, including updating the orientation guide, bylaws, and contact information as needed.
• Proactively manage and maintain complex calendars, anticipating scheduling conflicts weeks and months in advance and recommending solutions.
• Assist in email management and, when appropriate, draft and send correspondence on behalf of the CEO and Chief of Staff when appropriate.
• Review prospecting leads and schedule follow-up meetings with potential corporate sponsors, donors, foundations, community relations and other stakeholders for the CEO.
• Prepare meeting materials, including minutes, note-taking, follow-up summaries, and preparation of presentations.
• Assist in the planning and participation of weekly staff meetings, and other internal activities.
• Assist in the planning and execution of letters and mailings, including end-of-year thank-you letters, holiday letters, mailing cards to staff, sending items from the office to staff and stakeholders, and preparing in-person graduation materials to program graduates.
• Provide general administrative and office support, including managing phone inquiries, mail, data entry, research, and database updates.
• Assist with Human Resources related administrative activities, including onboarding new staff.
• Support data collection, entry, outreach, and database management across departments.
• Provide administrative and logistical support during HACE’s Summit, awards dinner, program event, partnership/fundraising events, and other major events.
• Coordinate travel arrangements for HACE staff and volunteers.
• Perform other administrative duties and special projects as requested by leadership.

Administrative Coordinator

Business Development Rep

• Develop and execute the regional BD strategy aligned with company goals
• Recruit, activate, and retain high-quality IBs across your territory
• Collaborate with Country Heads and local BDs to ensure consistent IB support
• Track KPIs such as IB conversion, trader activation, and regional revenue
• Monitor regional competition and advise on market positioning
• Use CRM and performance tools to manage pipeline and performance

Administrative Coordinator

Regional Business Development Manager – Middle East, Asia