Proposal Manager
Guardians of Honor, LLC
full-time
Posted on:
Location Type: Remote
Location: United States
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About the role
- Support proposal development process to include coordinating entire lifecycle of proposal process (e.g., coordinate kickoff and subsequent meetings, track proposal development, and submit final proposals)
- Develop and edit proposal compliance matrices, writing schedules, boilerplate, and proposal shells/templates
- Tailor past performance tables for proposals
- Draft past performance questionnaires for proposals
- Format resumes for proposals
- Facilitate color team reviews, mark-up proposal draft, and release actions after meetings
- Assist with updating boiler plate proposal content
- Create proposal content, and draft proposals with accurate, concise, customer-focused responses, ensuring strict adherence to RFP/RFQ requirements
- Identify roles and responsibilities for writing the proposal and organize proposal assignments
- Conduct compliance review and quality control for proposal submission
- Work with business capture team to gather resumes, create organizational charts, and complete annex sections for technical proposals
- Conduct in-depth review and quality control for proposal submission. Ensure proposal content aligns with requirements of RFPs
- Communicate with technical team and proposal writers to ensure internal deadlines are met.
- Manage production and delivery of proposals, including printing, formatting, and execution of bid documents with strict attention to submission requirements.
- Provide supporting data to strengthen proposal
- Oversee submission of final proposals for RFPs/RFQs/RFIs and Best and Final Offers.
- Assist with updating/maintaining proposal and new business development materials
- Generate technical white papers and respond to RFIs, RFPs, and RFQs
- Attend weekly BD/Capture calls and opportunity review meetings, take notes, and update pipeline
Requirements
- At least 6 years of experience directly relevant to this position
- Strong understanding of the federal BD/Capture lifecycle and RFI/RFP process
- Expert MS Word, Excel, PowerPoint, and Outlook skills
- Expert proposal writing skills – for professional services proposals
- Proficient in Acrobat, MS Teams, and Zoom
- Graphic design and Desktop Publisher proficiencies are a major plus
- Familiarity with GovWin, FPDS, and SAM.gov preferred
- Exceptional interpersonal skills
- Excellent communication (written and verbal) skills
- Demonstrated experience working with senior staff and senior executives in fast-paced, high-stakes environment
- Ability to work independently and within groups effectively
- Must be able to work productively with minimal oversight
- Must be solution oriented and take initiative to learn on the job
- Exceptional organizational and time management skills, attention to detail, and ability to work under tight deadlines and manage competing priorities
- Ability and willingness to work outside of normal business hours (only when necessary to meet deadlines)
- Interested in growing within the areas of business development, capture, and/or proposal development
Benefits
- Full-time exempt position
- Overtime is expected during peak periods
- 20% local and regional travel, with overnight stays
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
proposal writingcompliance reviewquality controlgraphic designdesktop publishingtechnical white paperscustomer-focused responsesproposal compliance matricesboilerplate contentorganizational charts
Soft Skills
interpersonal skillscommunication skillsorganizational skillstime managementattention to detailability to work independentlysolution orientedinitiativeability to work under tight deadlinesability to manage competing priorities