Executive Assistant to CEO
Grimes
full-time
Posted on:
Location Type: Hybrid
Location: Westborough • Massachusetts • United States
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Salary
💰 $80,000 - $100,000 per year
About the role
- Manage the CEO’s calendar, scheduling meetings, appointments, and travel with accuracy and foresight
- Serve as the primary point of contact between the CEO and internal and external stakeholders
- Prepare, review and edit correspondence, reports, presentations, and briefing materials
- Screen, prioritize, and respond to emails, calls, and requests on behalf of the CEO
- Coordinate executive meetings, board meetings, and leadership sessions, including agendas, materials, logistics, and follow-up
- Track action items, deadlines, and deliverables to ensure timely completion
- Support special projects and strategic initiatives as assigned by the CEO
- Maintain organized digital and physical filing systems
- Assist with expense reporting, budget tracking and vendor coordination
- Handle confidential and sensitive information with the highest level of discretion
- Represent the CEO professionally and diplomatically in all interactions
Requirements
- 5+ years of experience as an Executive Assistant supporting a CEO or senior executive in a fast-paced or high-growth environment required
- Bachelor’s degree preferred
- Familiarity with board governance and executive-level operations
- Exceptional organizational, time-management, and multitasking skills
- Strong written and verbal communication
- High level of discretion, integrity, and professionalism
- Expertise in Microsoft office suite, with particular attention to Outlook, Excel, PowerPoint, and Word
- Strong interpersonal skills
- Possess a high degree of poise, judgment, discretion, empathy and professionalism
Benefits
- 401(k) retirement plan with 6% match
- Health insurance
- Dental insurance
- Vision insurance
- Flexible spending accounts
- Health savings account
- Life insurance
- Disability insurance
- Paid time off
- Parental leave
- Flexible hybrid work schedule
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementemail managementreport preparationpresentation preparationbudget trackingexpense reportingproject supportaction item trackinglogistics coordinationfiling system management
Soft Skills
organizational skillstime-management skillsmultitasking skillswritten communicationverbal communicationdiscretionintegrityprofessionalisminterpersonal skillsjudgment