Gridware

Payroll, Accounts Payable Specialist

Gridware

full-time

Posted on:

Location Type: Hybrid

Location: San Francisco • California • United States

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Salary

💰 $110,000 - $125,000 per year

About the role

  • Process bi-weekly/monthly payroll accurately and on time, maintaining records for earnings, deductions, taxes, and benefits.
  • Ensure compliance with federal, state, and local payroll regulations, including support for year-end processes (W-2s and required filings).
  • Partner with HR and internal stakeholders on new hires, terminations, compensation updates, and benefits deductions, resolving payroll discrepancies as needed.
  • Manage accounts payable operations, including vendor invoices, employee expense reimbursements, and payment processing (ACH, check, wire).
  • Maintain accurate vendor records, reconcile AP subledger to the general ledger, and support month-end close, audits, and reporting.

Requirements

  • 2–5 years of experience in payroll and/or accounts payable.
  • Strong knowledge of payroll tax regulations and compliance (federal, state, and local).
  • Experience running payroll for hourly/non-exempt employees, including overtime and timekeeping inputs.
  • Experience supporting multi-state payroll (registrations, ongoing compliance, and state-specific requirements).
  • Experience managing payroll for employees on leave (parental, medical, disability, etc.).
  • Proficiency with payroll/accounting tools (ie: Ramp, ADP, NetSuite, QuickBooks, or similar).
  • Strong attention to detail with the ability to build and follow controls/checks to catch errors before payroll runs.
  • Proficiency in Excel and comfort reconciling payroll and AP reporting.
  • Ability to handle confidential information with discretion in a fast-moving environment.
Benefits
  • Health, Dental & Vision (Gold and Platinum with some providers plans fully covered)
  • Paid parental leave
  • Alternating day off (every other Monday)
  • “Off the Grid”, a two week per year paid break for all employees.
  • Commuter allowance
  • Company-paid training
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
payroll processingaccounts payablepayroll tax regulationsmulti-state payrolltimekeeping inputsvendor invoice managementreconciliationmonth-end closeauditingreporting
Soft Skills
attention to detaildiscretionproblem-solvingcommunicationcollaboration