Executive Assistant
Greenhouse Software
full-time
Posted on:
Location Type: Remote
Location: United States
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Salary
💰 $88,000 - $104,000 per year
About the role
- Represent the ELT with professionalism in interactions with internal and external stakeholders, including customers, vendors, and staff
- Manage the ELT’s operating rhythm: facilitate meeting agendas, schedule and coordinate executive offsites, and ensure strong follow-through on shared goals
- Proactively manage executive calendars and communications (including email, if requested), always looking ahead to optimize time and focus
- Help plan and execute logistics for team events (e.g., executive offsites, board-level meetings, customer dinners)
- Coordinate complex domestic and international travel, including detailed itineraries and timely expense reporting
- Act as a trusted liaison, making operational decisions, gathering key information, and driving forward cross-functional initiatives
- Identify and implement process improvements that enhance efficiency and clarity for the ELT
- Uphold the highest standards of integrity, discretion, and follow-through
- Additional projects and responsibilities as business needs require
Requirements
- 5+ years of demonstrated experience supporting multiple senior executives with a high standard of professionalism and discretion
- 1+ years of experience managing scheduling or logistics for boards or committees
- Experience with high-volume scheduling and coordination-based work
- Experience planning and executing in-person leadership events, such as executive offsites, board-level meetings, or customer-facing events
- Strong track record of calendar management, meeting coordination, and event planning
- Experience managing executive offsites, customer dinners, and leadership events
- Proficiency in GSuite (Slides, Docs, Calendar), Zoom, and Slack
- Accurate expense management
- Sharp time management and prioritization skills with a strong sense of urgency
- Excellent discretion, judgment, and emotional intelligence
- Grace under pressure and the ability to adapt in real time
- Your own unique talents! Your background has given you a unique perspective and set of transferable skills that aren't always in alignment with a given role - but those are qualities we value at Greenhouse.
Benefits
- medical, dental, and vision insurance
- basic life insurance
- mental health resources
- financial wellness benefits
- fully paid parental leave program
- short-term and long-term disability coverage
- 401(k) plan and company match
- up to 14 scheduled paid holidays
- up to 80 hours of paid sick leave
- up to 20-25 days of paid vacation time annually for non-exempt employees
- flexible paid time off (PTO) for exempt employees
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementevent planninglogistics coordinationexpense managementschedulingprocess improvementhigh-volume schedulingexecutive offsites managementcustomer-facing event planning
Soft Skills
professionalismdiscretiontime managementprioritizationemotional intelligencejudgmentadaptabilitygrace under pressurestrong follow-through